Executive Assistant (Fixed-Term Contract - 6 Months)

AkzoNobel; Amsterdam; On-site; EUR 60,000 - 80,000; Full time

Job summary

AkzoNobel is seeking an experienced Executive Assistant to support senior Finance leaders, managing complex calendars, meetings, and travel logistics across a multinational environment.

You will organize and coordinate executive events, welcome visitors, and provide administrative support to project teams while maintaining discretion and a proactive, solution‑oriented mindset.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum 5 years as an Executive Assistant, preferably in a multinational setting.
• Excellent organizational and prioritization skills.
• Strong Dutch and English communication, written and verbal.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Executive support and calendar management for senior Finance leaders.
• Coordinate meetings, agendas, and travel logistics.
• Organize internal and external meetings and events.
• Welcome visitors and ensure a professional experience.
• Support projects and administrative processes including purchase orders and expense processing.

Skills

Executive support

Calendar management

Communication

Organizational skills

Dutch-English bilingual

Education

Bachelor’s degree or equivalent

Tools

Microsoft Teams

SAP

Concur

Outlook

Excel

PowerPoint

Job description

About AkzoNobel

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

You will play a key role in enabling effective leadership by anticipating needs, coordinating priorities, and ensuring operational excellence across a broad range of administrative andorganizational activities.

Key Responsibilities

• Executive Support & Calendar Management
• Manage complex calendars and scheduling for senior Finance leaders.
• Coordinate meetings, prepare agendas and supporting documentation, and ensure all logistics are arranged.
• Organize internal and external meetings, workshops, leadership events, and off-site sessions.
• Welcome and coordinate visitors and ensure a professional experience.
• Meeting & Event Coordination
• Organize virtual and in-person meetings using Microsoft Teams and other collaboration tools.
• Ensure meeting participants, locations, and materials are aligned and communicated effectively.
• Support leadership team meetings and cross-functional initiatives.
• Travel Management
• Coordinate domestic and international business travel arrangements.
• Arrange flights, trains, accommodations, visas, and other travel requirements.
• Monitor travel-related budgets and expenses.
• Administrative & Project Support
• Prepare presentations, reports, communications, and other business documentation.
• Support project teams with administrative coordination and follow-up activities.
• Create and manage purchase orders and related administrative processes.
• Process and monitor expense claims through Concur.
• Employee Lifecycle Support
• Assist with onboarding and offboarding activities in collaboration with HR.
• Coordinate practical arrangements for new starters and departing employees.
• Support team engagement activities and special occasions.
• Work closely with fellow Executive Assistants in a collaborative support model, providing back-up coverage when required.Build strong relationships with internal stakeholders, including Facilities, IT, HR, and Finance teams.
• Identify opportunities to improve administrative processes and ways of working.

What You Bring

• Bachelor’s degree or equivalent professional experience.
• Minimum 5 years of experience as an Executive Assistant, preferably supporting senior leaders within a multinational organization.
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
• Strong communication skills in both Dutch and English, written and verbal.
• High level of discretion and ability to handle confidential information.
• Experience supporting senior stakeholders in a fast-paced corporate environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with systems such as SAP, Concur, or similar business applications is an advantage.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Collaborative team player with a customer-focused approach and a commitment to excellence.

What We Offer

At AkzoNobel, you will join a global organization with a strong purpose and a collaborative culture. We offer opportunities for professional development, international exposure, and the chance to work closely with senior leaders while making a meaningful contribution to the success of our Finance organization.

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.