EHRI-ERIC Finance Officer - NIOD

KNAW (Nederlandse Akademie van Wetenschappen); Amsterdam; On-site; EUR 45,000 - 60,000; Full time

Job summary

KNAW (Nederlandse Akademie van Wetenschappen) hosts EHRI-ERIC in Amsterdam. EHRI-ERIC seeks a highly organised Finance Officer to ensure sound administration of its finances and to oversee budgets, procurement, and financial reporting for externally funded projects.

You will work with the Director and a bookkeeping partner, implement robust financial procedures, support audits, and provide guidance to staff and partners.

Qualifications

• Completed HBO level degree or equivalent professional experience in finance.
• Experience in financial administration, planning and reporting for research or public sector work.
• Proficiency with Excel and digital accounting tools.
• Excellent written and spoken English; good Dutch language knowledge.

Responsibilities

• Provide advice on financial, fiscal and administrative matters to the Director, staff and partners.
• Prepare the annual budget and financial report; monitor deviations from the budget.
• Oversee financial inflows/outflows and ensure timely processing in line with regulations.
• Support financial reporting for externally funded projects with project leaders.
• Coordinate procurement, contracts and VAT returns for EHRI-ERIC.
• Establish internal procedures aligned with the hosting institution and external bookkeeper.
• Initiate and supervise audits as required; ensure compliance with laws.
• Develop accounting for in-kind contributions from national nodes.
• Contribute to drafting financial documentation and internal guidelines.

Skills

Financial administration

Financial planning

Excel

English

Dutch

Organisational skills

Teamwork

Education

HBO degree (Business Economics / SPD Accountancy)

Tools

Accounting software

Financial reporting systems

Job description

EHRI-ERIC is looking for a highly organised and proactive Finance Officer to ensure the sound administration of its finances.

Working closely with the EHRI-ERIC Director and an external bookkeeping company, this is a broad role. It encompasses the preparation and control of EHRI-ERIC’s core budget, the development and oversight of sound financial systems and processes, the preparation, monitoring, and financial reporting of externally funded projects, the provision of financial and administrative advice to staff and external partners, and ensuring that EHRI-ERIC’s financial operations comply with applicable regulations and adhere to the principles of transparency and sound financial management.

This is a core position at the Central Hub of EHRI-ERIC, hosted by the NIOD Institute for War, Holocaust and Genocide Studies, Amsterdam, an institute of the Royal Netherlands Academy of Arts and Sciences (KNAW). It will initially be offered as a one-year contract with the possibility of conversion to a permanent contract thereafter. All employees of EHRI-ERIC are employed by NIOD-KNAW and seconded to EHRI-ERIC.

What you will be doing

• Provide advice to the EHRI-ERIC Director, staff and partners on financial, fiscal and administrative matters
• Prepare the annual budget of EHRI-ERIC and its annual financial report
• Proactively identify, analyse and report on deviations from the annual budget
• Manage financial inflows and outflows and ensure that transactions are processed on time and in line with applicable standards and regulations
• Support the preparation, management, and financial reporting of third-party funded projects, in coordination with scientific project leaders
• Coordinate EHRI-ERIC’s financial and fiscal operations including procurement processes, contracts and VAT returns
• Establish robust internal financial procedures that work seamlessly with the systems of EHRI-ERIC’s hosting institution – NIOD-KNAW – and its external bookkeeper – Bacom
• Initiate and supervise audits as required
• Ensure compliance with all applicable laws and regulations
• Develop and implement a system for the accounting of in-kind contributions to EHRI-ERIC from its distributed national nodes
• Contribute to the drafting of financial documentation, reports, and internal guideline

What you will be contributing

Essential skills and experiences:

• A completed HBO (higher professional education) degree, for example in Business Economics or SPD Accountancy or equivalent professional experience
• Several years of experience in a financial administration role preferably in research infrastructures, public or private research organisations, public institutions, or international organisations
• Experience in financial planning, management and reporting
• Proficiency in using digital tools and platforms for accounting, financial monitoring, and reporting, particularly Excel
• Excellent written and verbal communication skills in English, and a solid working knowledge of Dutch
• Strong organisational skills and ability to manage multiple tasks independently, ensuring accuracy and timely delivery
• Teamwork-oriented aptitude, with proven ability to work constructively with colleagues and external partners

Desirable skills and experiences:

• Knowledge of the financial management of EU-funded projects
• Understanding of ERIC-related financial regulations
• Understanding of the financial administration of in-kind contributions
• Previous experience of working in an international environment
• An affinity with the mission of EHRI-ERIC

What we are offering

A dynamic role at the international EHRI-ERIC Central Hub. You will join an international team that currently consists of 8 other members of staff.