Document Controller - Project Information Management

Arup; Amsterdam; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Profit sharing programme

Health insurance

Flexible working schemes

Wellbeing programmes

Job summary

Arup is seeking a detail-oriented Document Controller in Amsterdam or Utrecht to support project teams with document management, submissions and QA/QC processes. You will maintain document control systems, coordinate deadlines and produce status updates while ensuring high quality and consistent naming conventions.

The role requires a traineeship in a technical/administrative field, 3+ years in project environments, strong MS Excel/Word skills and experience with CDE platforms (Asite, ACC,

Qualifications

• Completed traineeship in a technical, administrative, business, or related field.
• 3+ years' experience in project environments, with document control or technical administration exposure.
• Strong MS Excel (including formulas) and Word skills; familiarity with document control systems.
• Experience with Common Data Environment (CDE) platforms such as Asite, ACC, Procore or Aconex is beneficial.
• Good written and spoken English; Dutch language skills are a plus.

Responsibilities

• Manage document exchange with clients, service providers, and project teams, including preparation, submission, distribution, tracking, and follow-up.
• Maintain project document control systems with client-specific platforms, filing structures, naming conventions, and registers.
• Coordinate deadlines and workflows to support timely reviews, approvals, submissions and clear communications.
• Support QA/QC by ensuring drawings and reports meet formatting and quality standards.
• Provide reporting and coordination support, including status updates and distribution management.

Skills

Communication skills

English language proficiency

Dutch language proficiency (nice to be

Education

Completed traineeship in a technical/administrative/business field

Tools

MS Excel

Word

Asite

Autodesk Construction Cloud (ACC)

Procore

Aconex

Job description

Shape a future with purpose at Arup in Amsterdam or Utrecht.

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

The Opportunity

Our Document Control Team is an integral part of Arup’s commitment to innovation. We develop efficient and often automated solutions that minimise errors while ensuring the highest quality across all projects. You will assist in preparing technical documents and reports for submission, as well as in organizing and reviewing project-related documents.

As a Document Controller at Arup, you will:

• Manage document exchange with clients, service providers, and project teams, including preparation, submission, distribution, tracking, and follow-up of project documentation
• Maintain project document control systems, ensuring client-specific platforms, filing structures, naming conventions, and document registers are implemented and kept up to date
• Coordinate document deadlines and workflows across internal and external interfaces, supporting timely reviews, approvals, submissions, and clear written communication between stakeholders
• Support QA/QC processes by checking that drawings, reports, calculations, and other technical documents are issued in line with agreed formatting, editorial, and quality standards
• Provide reporting and coordination support to project stakeholders, including preparing status updates, managing distribution lists, assigning document-related tasks, and collaborating with internal and external document managers

Does this role inspire you?

We are looking for someone who has an eye for detail. We also value:

• Completed traineeship in a technical, administrative, business, or other related field / equivalent practical experience
• 3+ years' experience in project environments, ideally with exposure to document control, project documentation, or technical administration
• Structured and detail-oriented working style, with strong skills in MS Excel (including formulas), Word, and similar digital tools
• Experience with Common Data Environment (CDE) platforms such as Asite, Autodesk Construction Cloud (ACC), Procore, or Aconex is an advantage
• Good communication skills and strong written and spoken English; proficiency in Dutch is a plus

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development:Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities:Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership:Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture:At Arup we are committed to fostering a healthy workingculture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
• Equality, Diversity and Inclusion:We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

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