Document Controller - Project Information Management

Arup; Amsterdam; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Profit sharing

Mentorship & training

Flexible working

Job summary

Arup is seeking a Document Controller in Amsterdam or Utrecht to manage project documentation and secure timely submissions. You will handle document exchange, maintain control systems, and coordinate deadlines across teams and external partners.

The role requires 3+ years in project environments, proficiency with MS Excel/Word, and familiarity with CDE platforms like Asite, ACC, Procore or Aconex. Dutch proficiency is a plus, English essential.

Qualifications

• 3+ years' experience in project environments, ideally with document control or technical administration.
• Experience preparing and organizing project documentation for submission.
• Structured and detail‑oriented with strong MS Office and digital tools.

Responsibilities

• Manage document exchange with clients, service providers, and project teams.
• Maintain project document control systems, naming conventions and registers.
• Coordinate deadlines and workflows across internal and external interfaces.
• Support QA/QC by ensuring documents meet formatting and quality standards.
• Provide status updates, distribution lists, and task assignments across stakeholders.

Skills

MS Excel

MS Word

Attention to detail

Strong communication

Tools

Asite

Autodesk Construction Cloud

Procore

Aconex

Job description

Shape a future with purpose at Arup in Amsterdam or Utrecht.

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

The Opportunity

Our Document Control Team is an integral part of Arup’s commitment to innovation. We develop efficient and often automated solutions that minimise errors while ensuring the highest quality across all projects. You will assist in preparing technical documents and reports for submission, as well as in organizing and reviewing project-related documents.

As a Document Controller at Arup, you will:

• Manage document exchange with clients, service providers, and project teams, including preparation, submission, distribution, tracking, and follow-up of project documentation
• Maintain project document control systems, ensuring client-specific platforms, filing structures, naming conventions, and document registers are implemented and kept up to date
• Coordinate document deadlines and workflows across internal and external interfaces, supporting timely reviews, approvals, submissions, and clear written communication between stakeholders
• Support QA/QC processes by checking that drawings, reports, calculations, and other technical documents are issued in line with agreed formatting, editorial, and quality standards
• Provide reporting and coordination support to project stakeholders, including preparing status updates, managing distribution lists, assigning document-related tasks, and collaborating with internal and external document managers

Does this role inspire you?

We are looking for someone who has an eye for detail. We also value:

• Completed traineeship in a technical, administrative, business, or other related field / equivalent practical experience
• 3+ years' experience in project environments, ideally with exposure to document control, project documentation, or technical administration
• Structured and detail-oriented working style, with strong skills in MS Excel (including formulas), Word, and similar digital tools
• Experience with Common Data Environment (CDE) platforms such as Asite, Autodesk Construction Cloud (ACC), Procore, or Aconex is an advantage
• Good communication skills and strong written and spoken English; proficiency in Dutch is a plus

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

Professional Growth & Development:

Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.

Global Opportunities:

Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.

Financial Well-being & Ownership:

Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.

Wellbeing and Culture:

At Arup we are committed to fostering a healthy workingculture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.

Equality, Diversity and Inclusion:

We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

Do you want to join us in shaping a better world?