Design Office Coordinator

Nebius Group; Amsterdam; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Impactful AI projects

International environment

Job summary

Nebius Amsterdam is seeking a Design Office Coordinator to support mechanical and electrical design teams. You’ll organize information, coordinate activities and ensure the team has what it needs to move projects forward. This junior role suits someone with strong admin skills and an interest in engineering and data centre infrastructure.

Work with engineers to gain exposure to systems powering AI facilities, and grow toward more technical responsibilities as experience builds.

Qualifications

• Approximately 2–3 years of experience in administration, project support or coordination.
• Strong organisational skills, attention to detail and follow-up on actions.
• Clear written and spoken English with a collaborative approach.
• Comfort with everyday office tools: spreadsheets, documents, presentations, filing systems.
• Interest in mechanical or electrical engineering and building services.
• Ability to manage several priorities and communicate when attention is needed.
• Availability to work in Amsterdam.

Responsibilities

• Coordinate design meetings, prepare agendas, capture decisions and follow up on actions.
• Maintain organised records of drawings, specifications, reports and other documents with version control.
• Support design schedules and deliverable trackers to meet deadlines.
• Coordinate document circulation for review and track comments to closure.
• Assist engineers with project information and presentation materials.
• Maintain registers of technical queries and decisions, directing questions to engineers.
• Support communication between mechanical and electrical engineers, consultants and project teams.
• Help improve templates, filing systems and processes as the design office grows.
• As knowledge grows, assist with drawing, scheduling or technical documentation tasks under supervision.

Skills

Organisational skills

English communication

Office tools proficiency

Education

Relevant engineering/design degree welcome

Tools

CAD

Revit

Document management systems

Job description

About Nebius

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

About Nebius

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

Design Office Coordinator

Location: Amsterdam, Netherlands

Help organise the work that turns ideas into AI infrastructure.

We’re looking for a Design Office Coordinator to support Nebius’ mechanical and electrical design teams. You’ll help keep information organised, coordinate design activities and make sure the team has what it needs to move projects forward.

This is a junior role for someone with strong administrative skills and an interest in engineering and design. It could suit a recent graduate with internship experience, or an administrator looking to build a career in the data centre industry.

Working alongside experienced engineers, you’ll gain exposure to the systems that power and cool critical facilities. It’s an ideal stepping stone towards a career in mechanical or electrical critical facility design, with opportunities to build your technical understanding as your experience grows.

Your role

You’ll support the day-to-day coordination of the design office, working with internal engineers, project teams and external design consultants. Your focus will be on organisation, communication and follow-through, while learning how design projects progress from initial requirements through reviews and delivery.

Your responsibilities will include

• Coordinate design meetings, prepare agendas, capture decisions and follow up on actions.
• Maintain organised records of drawings, specifications, reports and other design documents, with clear version control.
• Support design schedules and deliverable trackers, helping the team stay on top of deadlines and outstanding information.
• Coordinate the circulation of documents for review and track comments through to closure.
• Help engineers gather project information and prepare presentations, reports and design review materials.
• Maintain registers of technical queries, information requests and decisions, directing questions to the appropriate engineer.
• Support communication between mechanical and electrical engineers, external consultants and wider project teams.
• Help improve templates, filing systems and everyday processes as the design office grows.
• As your knowledge develops, assist with straightforward drawing, schedule or technical documentation tasks under an engineer’s supervision.

We’re looking for someone with

• Approximately 2–3 years of experience in administration, project support or coordination. Relevant internships and placements can form part of this experience.
• Strong organisational skills, attention to detail and the confidence to follow up on outstanding actions.
• Clear written and spoken English and a collaborative approach.
• Confidence using everyday office tools, particularly spreadsheets, documents, presentations and shared filing systems.
• A genuine interest in mechanical or electrical engineering, building services and the infrastructure behind AI.
• The ability to manage several priorities, ask questions early and communicate when something needs attention.
• Availability to work in Amsterdam.

A degree or diploma in mechanical engineering, electrical engineering, building services, architectural technology or a related design discipline would be welcome. Familiarity with technical drawings, CAD, Revit or document management systems would also be useful.

What you’ll learn

Through working with the design team, you’ll develop an understanding of:

• How mechanical and electrical systems support reliable data centre operations.
• How engineers develop, review and coordinate designs across disciplines.
• How drawings, specifications and technical decisions are controlled throughout a project.
• How design teams work with construction, commissioning and operations colleagues.

What success looks like

• Design information is accurate, current and easy to find.
• Meetings lead to clear actions, owners and next steps.
• Reviews and deliverables keep moving, with outstanding items flagged early.
• Engineers can rely on you to keep coordination activities organised.
• Your confidence and technical understanding grow alongside your contribution to the team.

Benefits & Perks

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What’s It Like To Work At Nebius

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.