Customer Operations Agent

Bestseller Textilhandels GmbH; Amsterdam; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Brand discount

Health insurance allowance

Sports membership tax benefit

37-hour work week

27 holidays per year

Healthy lunch in office

OpenUp psychologist consultations

Autonomy and feedback culture

Development opportunities

Job summary

BESTSELLER is seeking a Customer Service Agent to join our energetic Amsterdam-based Customer Operations team. You will support customers via email, chat and phone, ensuring an “above and beyond” experience across multiple languages.

You will handle orders, refunds, and inquiries, work with various systems, and contribute to service improvements. This full-time role emphasizes teamwork, attention to detail, and a proactive, customer-first mindset.

Qualifications

• Fluent in English, both written and spoken.
• Excellent communication and interpersonal skills.
• Interest in fashion and online shopping are a plus.
• Previous experience in customer service or a similar role is preferred.
• Proactive, solution-oriented mindset with ownership of inquiries.
• Strong teamwork and willingness to support colleagues.
• Comfort with multiple systems and digital tools in a fast-paced environment.
• Strong attention to detail when handling orders, refunds, and data.

Responsibilities

• Communicate with customers across chat, WhatsApp, email, phone and partners.
• Investigate and resolve inquiries with internal and external stakeholders.
• Develop knowledge of customer service macros and scripts in English and local languages.
• Process and manage customer orders through various systems.
• Handle refunds and claims in line with procedures.
• Identify potential fraudulent behavior and report findings.
• Participate in meetings and training to keep knowledge up to date.
• Assist with translations of content for customers when needed.
• Be a team player and support colleagues as needed.
• Identify opportunities for process improvements and share suggestions with Supervisor.

Skills

Fluent in English

Excellent communication

Interests in fashion

Proactive mindset

Team player

Attention to detail

System and digital tools

Tools

CRM systems

Job description

At BESTSELLER, our Customer Service Team is fundamental to the success of our business. Via email and live support, we serve and support customers across the world in 10+ languages. We take pride in ensuring a seamless and quality-focused customer experience, constantly looking for ways to improve our services across all BESTSELLER E-Commerce brands and beyond.

As a Customer Service Agent, you will be part of our energetic and international team. You will assist and help our customers to ensure that they always receive “above and beyond” treatment. We believe excellence is not a destination but a process.

Overview of Responsibilities

• Communicating with customers across multiple channels including chat, WhatsApp, e-mail, phone and through partners
• Investigating and resolving customer inquiries by working withinternal and external stakeholders and using relevant systems and tools
• Developing an in-depth knowledge of Customer Servicemacros and phone scripts in both English and the relevant local language(s)
• Processing and managing customer orders through various systems
• Handling customer service claims and ensuring they are followed through appropriately
• Processing refunds accurately and in line with our procedures
• Recognising and reporting potential fraudulent behavior
• Participating in meetings and training sessions to keep your knowledge and skillsup-to-date
• Supporting with ad-hoc translations of customer-facing content when needed
• Being a team player and assisting colleagues when needed
• Identifying opportunities for improvement and proactively sharing suggestions with your Customer Operations Supervisor
  

Skills/Experience

• Fluent in English, both written and spoken. Additional languages are a plus
• Excellent communication and interpersonal skills
• Interest in fashion and you are preferably an avid online shopper
• Previous experience incustomer service or a similar customer-facing environment is preferred
• A proactive and solution-oriented mindset, with the ability to take ownership of customer inquiries
• Strong teamwork skills and a willingness to support colleagues and contribute to a positive team environment
• Comfort working with different systems and digital tools in a fast-paced environment
• Good attention to detail, particularly when handling orders, refunds, claims, and customer information
  

Your profile

In Customer Service, we highly value a “go-getter attitude”. We are constantly striving to take our customer experience to the next level, and we do that through a highly skilled team. We are innovative, process-driven and strongly focused on building and maintaining successful customer loyalty.

We put a strong emphasis on great teamwork. The right candidate will be helpful and enjoy being part of a strong and fun team where you’re always ready to make an extra effort when needed. You have an optimistic mindset and can keep up the good spirit in a busy and sometimes unpredictable work environment.

This position will work in the Customer Operations team in our Amsterdam office in the Netherlands. Please note we are only looking for a full-time employee and we cannot provide sponsorship for that specific role.

What we will bring to you

• An extensive discount on all BESTSELLER brands
• The possibility to be added to our collective health insurance or an allowance of €150 gross per month
• Tax benefit to your sports membership subscription
• Work 37 hours a week
• 27 holidays per year based on a full-time workweek. Option to buy 5 additional days!
• A daily healthy lunch in the office
• Free consultations with psychologists and lifestyle coaches (OpenUp)
• A culture of trust, autonomy, and continuous feedback that contributes to a positive impact
• Plenty of opportunities for professional and personal development

About BESTSELLER E-Commerce

At BESTSELLER, we are more than 25,000 people working for over 25fashion brands such as JACK & JONES, SELECTED, VERO MODA, ONLY, PIECES, VILA, OBJECT, MAMALICIOUS, NAME IT, NOISY MAY and Y.A.S. At BESTSELLER E-Commerce, we are an international team of 170 people from more than 40 nationalities with the purpose to drive all e-commerce functions at BESTSELLER. With our office in the heart of Amsterdam as well as locations in Poland and Denmark, we are supporting all fashion brands of the BESTSELLER family and sell online in 15 countries around the world. We work in an environment where fashion meets technology. Challenging ourselves to offer the best experience to our customers and stakeholders and to work with the latest technologies is what drives us. As a team, we value autonomy and flexibility. We thrive in a flat organisation, where everyone has the chance to grow and learn. For more information, please go to www.bestseller.com.