Corporate Affairs Operations and Automation Coordinator
Vinted
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Benefits offered by this job
Job summary
Vinted is seeking a Corporate Affairs Operations & Automation Coordinator to streamline internal workflows and build automation across the department. You’ll collaborate with Data Science & Analytics and mentor others while delivering measurable efficiency gains.
The role combines operations with technical automation, using Python, LLM agents, and tools like n8n or Workato, within Vinted's AI, privacy and copyright framework.
Qualifications
- Graduate or recently graduated in a technical or data-focused field.
- Experience writing code and delivering AI-assisted solutions.
- Strong logic and advanced spreadsheet skills.
- Clear interest in corporate communications and decision-making impact.
Responsibilities
- Own knowledge base management and information architecture in Confluence.
- Coordinate annual planning, timelines and status reporting.
- Manage intake and triage of inbound requests with criteria.
- Build reporting layers for all-hands and comms topics.
- Automate planning calendars and teach others to reuse templates.
- Design and maintain LLM workflows for summaries, media mentions, and translations.
Skills
Education
Tools
Job description
Our mission is to make second-hand the first choice, and we're looking for people who want to help us get there. Every day, we work together to help our members buy and sell pre-loved clothing and lifestyle items, giving each piece a second life – or even a third.
Our mission is to make second-hand the first choice, and we're looking for people who want to help us get there. Every day, we work together to help our members buy and sell pre-loved clothing and lifestyle items, giving each piece a second life – or even a third.
The Vinted Group is made up of three business units that support this mission:
Vinted Marketplace is Europe’s leading platform for second-hand fashion and a go-to destination for all kinds of pre-loved items, with a growing range of categories. Our platform connects millions of members across 20+ markets, helping great items find a new life.
Vinted Go enhances the shipping experience with a vast network of over 500,000 pick-up and drop-off points, partnering with more than 60 carriers across Europe, with added services like item verification for peace of mind on high-value pieces.
Vinted Pay is the newest part of the Vinted Group, dedicated to bringing secure, reliable payments to buyers and sellers across Europe. Seamlessly integrated into the Vinted app, it helps keep every transaction safe, efficient, and easy for our members.
Founded in 2008 in Lithuania, Vinted began as a way for friends to find new homes for clothes they no longer needed. In 2019, we became Lithuania's first unicorn! Today, our headquarters remain in Vilnius, and we've grown with offices across Europe, supported by a team of over 2,000 people.
As Corporate Affairs Operations & Automation Coordinator, you will be responsible for running internal operational cycles while designing and building technical automations to eliminate friction across the department. Corporate Affairs runs the company's internal and external communications, Social Media, Public Affairs and Sustainability, owning the narrative and foundations that build our reputation. This 50/50 role is designed to combine operational support inside the team with technical workflow automation so the department operates measurably more effectively.
Embedded in the Corporate Affairs Strategy & Planning team, you will work closely with our dedicated Data Science & Analytics group, where you will receive direct technical mentorship.
- Own the department's knowledge base in Confluence: information architecture, publishing updates for the wider business, and designing a shared Corporate Affairs information architecture and keeping the template library structured, tagged and findable
- Run the operational side of the annual planning cycle: timelines, deadlines, dependency tracking, and status reporting to leads
- Own the intake and triage pipeline for inbound requests (speaking opportunities, partner statements of support, sustainability requests) against agreed criteria
- Keep standard materials current, and build the reporting layer for all-hands and comms topics so content owners can self-serve
- Maintain the department's shared planning calendar so deadlines, milestones and key moments are visible to everyone, and automate the chase-ups that keep it accurate
- Where you support a recurring process, don't just run it – leave the owner with the template, guide or prompt that lets them run it themselves next cycle, and walk them through it so they actually do. We see teaching and inspiring others as a key part of this role
- Design and maintain LLM workflows for the department's repeat tasks: summarising long documents, reporting on media mentions and news, drafting and translating content variants, and auditing materials for consistency
- Map the workflows above and quantify where the manual hours go
- Develop technical implementations (eg. Python, LLM agents) to automate data cleaning, bulk updates and recurring report generation
- Build workflows (in n8n or Workato) to connect systems that don't talk to each other – request intake that routes and acknowledges itself, deadline chase-ups that trigger on their own, planning status that updates from the source
- Structure and tag internal communications content so it is usable by AI tools and enterprise search
- Work within Vinted's AI, privacy and copyright rules, alongside IT and Legal, with zero PII in public LLMs
- Graduating or recently graduated in business informatics, data analytics, statistics, economics, computer science or a related technical field
- Have experience in/with writing code somewhere (coursework, a personal project, a scraper, a bot, an over-engineered spreadsheet), getting a working solution live with AI assistance without needing syntax memorised, and debugging it when it breaks.
- Have a strong understanding of logic flows, being a Sheets/Excel power user
- Care deeply about how a company communicates, plans and makes decisions, wanting your work to visibly change how a team operates rather than being isolated in a pure engineering role
- Comfortable with hard dates for planning cycles and all-hands, being trusted with unpublished material while remaining structured and reliable
- Good at maintaining an efficiency mindset where doing the same manual task three times is your trigger to build something
- Excellent written and spoken English (fluent)
- Advantage: Knowledge of corporate affairs, with an interest in how messaging, public policy, and sustainability impact a business
- The opportunity to benefit from our share options programme
- 25 days of paid annual leave
- Newest MacBook models
- Confidential Employee Assistance Program (EAP) for you and your family
- Frequent team-building events
- Home office support: we provide IT workstation equipment and a personal budget of up to €540 for home workplace furniture
- Lunch benefit per working day
- Company bike leasing scheme
- Monthly budget for a flexible benefits platform
- Work from Home allowance
- A personal monthly budget for shopping on Vinted
- Collective Defined Contribution Pension plan
- NS Business Card for your commute to the office by public transport
- A dog-friendly office
Better balance holidays with workdays by working remotely! Up to 90 days per year in the EU, of these, 21 days can be spent globally. For non-EU citizens, it's 21 days worldwide. This can be combined with time off for vacation or personal time.
Each year, you’ll be given a learning budget (starting at €3,000), and a total of up to 10 working days over a 2-year period to support your personal and professional development.
Our hybrid model, with 2 recommended office days a week, gives you and your team the flexibility to decide if and when you want to work from home, and when to catch up in person.
We welcome applications from everybody, regardless of your background, identity, or life experiences. Job openings come with guides, not checklists. If you’re excited about a role, but don’t identify with every point in the ‘About you’ section, apply anyway – you might still be the perfect match!
The annual gross salary range for this position excluding 8% holiday pay is: €40.500—€54.700 EUR
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