Comprehensive Administration Officer

Bank of China (Europe) S.A. Rotterdam Branch; Rotterdam; On-site; EUR 45,000 - 60,000; Full time

Job summary

Bank of China (Europe) S.A. Rotterdam Branch is seeking a Comprehensive Administration Officer/Manager to oversee office operations in Rotterdam. This role is crucial for managing administrative and operational tasks, ensuring compliance and safety, and facilitating employee travel. The ideal candidate has over 3 years of experience in administration management and possesses strong communication skills in English, with knowledge of Chinese or Dutch considered an advantage. Join a leading institution in the Netherlands that values operational excellence and employee engagement.

Qualifications

• 3+ years of experience in comprehensive administration or finance-related roles.
• Good English skills; Chinese or Dutch is a plus.
• Ability to work effectively within a team.

Responsibilities

• Oversee office administration and facilities management.
• Manage warehouses, fixed assets, and corporate records.
• Implement and maintain security and workplace safety measures.
• Ensure compliance with information security and data protection.

Skills

Experience in administration management

Strong communication skills

Stress-resistant

Teamwork

Oral and written English skills

Chinese or Dutch language skills

Job description

Bank of China (Europe) S.A. Rotterdam Branch is the fully owned subsidiary within Bank of China Group. We are Bank of China's first presence in the Netherlands and are also the first Chinese financial institution in the country since 2007. We operate in the Netherlands under an EU banking passport, with liquidity and integrity supervision provided by the Dutch Central Bank.

Currently, we are looking for Comprehensive Administration Officer/ Manager to support administrative or coordination tasks of our branch.

What we expect you to do

1. Oversee office administration and facilities management to ensure efficient, compliant, and well-functioning daily operations.
2. Warehouse, Asset, and Records Management
3. Manage warehouses, fixed assets, and corporate records to ensure accurate control, proper utilization, and compliant document retention.
4. Security Management
5. Implement and maintain physical security and workplace safety measures to protect personnel, premises, and organizational assets.
6. Confidentiality & Information Protection
7. Ensure strict compliance with confidentiality requirements and internal policies related to information security and data protection.
8. Support the identification, monitoring, and mitigation of reputational risks arising from administrative and operational activities.
9. Employee Travel Management
10. Coordinate and manage employee business travel arrangements in accordance with internal policies and budget guidelines.
11. Support and promote corporate culture initiatives to enhance employee engagement, organizational alignment, and compliance awareness.
12. Office Communication, Website & Correspondence Management
13. Manage branch office email systems, corporate website updates, and official communication channels to ensure timely and accurate information dissemination.
14. Official Document Management
15. Handle drafting, review, circulation, filing, and archiving of official documents and correspondence in accordance with company standards.
16. Provide comprehensive administrative support and perform other general office management and ad hoc administrative tasks as required to ensure smooth daily operations.

What we ask from you

1. 3 years or above of experience in comprehensive administration management or finance-related roles.
2. Good oral and written skills in English; Chinese or Dutch language is a plus.
3. Strong communication skills and ability to work effectively as part of a team.
4. Stress-resistant and able to meet stringent deadlines.