Compliance Administrator

ZEDRA Group; Schiphol; On-site; EUR 45,000 - 65,000; Full time

Job summary

ZEDRA Group is seeking a Compliance Administrator in the Netherlands to support the Local Head of Compliance and help the business meet regulatory obligations within a strong culture of integrity.

You will execute compliance monitoring, regulatory tracking, policy maintenance, reporting, and training across the organization, collaborating with stakeholders and maintaining up-to-date registers and documentation.

Qualifications

• 3–5 years of experience in compliance, risk, or regulatory roles within financial services (Experience within the Trust Sector is preferred).
• Knowledge of regulatory obligations including KYC/CDD, AML/CTF.
• Ability to produce structured, audience-appropriate written material.

Responsibilities

• Execute components of the Compliance Monitoring Program, including testing, documentation, and follow-up of findings.
• Track incidents, breaches, and remediation actions.
• Prepare and support compliance reporting to management and internal stakeholders.
• Coordinate and administer compliance training programs.
• Maintain and update compliance policies, procedures, and frameworks.

Skills

Compliance

Regulatory knowledge

KYC/CDD

AML/CTF

Policy maintenance

Documentation

Stakeholder communication

Dutch & English

Education

Bachelor's degree in Law/Business/Compliance

Job description

Do you have experience in compliance, risk, or regulatory environments and enjoy working in a highly regulated setting?

Join ZEDRA's Compliance team and support the effective execution of compliance monitoring, regulatory tracking, policy maintenance, reporting, and training activities. Working closely with the Head of Compliance in Netherlands, you will play an important role in helping the business meet its regulatory obligations while contributing to a strong culture of compliance, integrity, and risk awareness.

The Compliance Administrator is responsible for the execution and support of the Local Head of Compliance with regard to the following activities.

Compliance Monitoring & Testing

• Execute components of the Compliance Monitoring Program, including testing, documentation, and follow-up of findings
• Track and support remediation of identified issues
• Maintain and update compliance policies, procedures, and frameworks
• Ensure alignment with regulatory requirements and internal standards

Regulatory Monitoring & Implementation

• Monitor relevant laws, regulations, and regulatory developments
• Support the translation of regulatory requirements into internal controls and processes
• Maintain key compliance registers (e.g. incidents, conflicts of interest, complaints, gifts & hospitality)
• Track incidents, breaches, and remediation actions

Reporting & Stakeholder Support

• Prepare and support compliance reporting to management and internal stakeholders
• Assist with regulatory submissions, audits, and supervisory requests
• Coordinate and administer compliance training programs
• Track completion and maintain accurate training records
• Support awareness initiatives to ensure employees understand regulatory obligations

Key Objectives

Delivery & Quality

• Consistent and accurate execution of compliance monitoring activities
• High-quality documentation and record-keeping

Operational Effectiveness

• Up-to-date policies, procedures, and registers
• Timely and accurate reporting and administrative processes

Risk & Compliance Oversight

• Effective tracking and follow-up of incidents, breaches, and remediation actions
• Contribution to risk awareness through monitoring and training
• Strong working relationships across the organization
• Active contribution to a culture of compliance and integrity

Knowledge & Experience

• 3–5 years of experience in compliance, risk, or regulatory roles within financial services (Experience within the Trust Sector is preferred)
• Relevant academic background (e.g. Law, Business Administration, Compliance)

Technical Knowledge

• Understanding of compliance frameworks and regulatory obligations
• Knowledge of KYC/CDD, compliance monitoring, and internal controls
• Familiarity with AML/CTF requirements, including:
  • Sanctions screening and transaction monitoring
  • Anti-bribery and corruption
  • Regulatory reporting obligations

Regulatory Environment

• Familiarity with Dutch regulatory frameworks (e.g. Wtt 2018, Wwft, Sanctions Act) is preferred
• Awareness of guidance from supervisory authorities (e.g. DNB)

Experience Areas

• Compliance monitoring and testing
• Policy and procedure maintenance
• Register management and reporting
• Training coordination
• Working within a Three Lines of Defense model
• Analytical: Able to assess information and identify inconsistencies and risks
• Independent: Maintains objectivity and professional judgement
• Communication: Clear and effective in Dutch and English
• Detail-oriented: Accurate and organized in managing multiple tasks
• Collaborative: Works effectively with stakeholders while maintaining independence
• Integrity-driven: Demonstrates strong ethical standards
• Proactive: Actively develops knowledge and stays up to date with regulations

Personal Attributes

• Proactive and solution-oriented
• Able to work independently and as part of a team
• Collaborative and inclusive in approach
• Acts as a role model for organizational values

Additional Requirements

• Continuous involvement in compliance activities as part of an independent second-line function
• No conflicts of interest; no additional roles within the organization that could impair independence

Language Requirements

• Fluent in Dutch and English (written and spoken)
• Able to communicate in a clear, concise, and professional manner
• Capable of producing structured, audience-appropriate written material