Board Secretariat Specialist - Support & Compliance

De Brauw Blackstone Westbroek; Amsterdam; On-site; EUR 42,000 - 66,000; Full time

Job summary

De Brauw Blackstone Westbroek, a leading Dutch law firm, seeks a proactive Management Board Secretariat member in Amsterdam to support governance and administrative tasks for 30 or 37.5 hours per week.

You will handle complex diary management, document drafting, meeting preparation and stakeholder communication, reporting to the Corporate Secretary. The role requires discretion, meticulous organization, and flexibility to accommodate shareholders meetings.

Qualifications

• Diary management and calendar coordination for board-level meetings.
• Managing the Secretariat inbox and coordinating follow-up actions.
• Preparing presentations and overviews with attention to detail.
• Communicating clearly with internal and external stakeholders.
• Drafting documents and supporting governance processes.
• Assisting the Management Board and Corporate Secretary in daily tasks.
• Note-taking and meeting preparation with governance calendar oversight.

Responsibilities

• Provide complex diary management and organize internal and external meetings.
• Manage the Secretariat inbox and coordinate follow-up communications.
• Prepare presentations and overviews ensuring meticulous arrangement.
• Communicate regularly with stakeholders, internal and external.
• Proactively support the Management Board and Corporate Secretary.
• Perform administrative and compliance related tasks.
• Independently draft documents and collect/review information.
• Prepare meetings and take notes, monitor governance calendar and deadlines.

Skills

Diary management

Meeting coordination

Communication

Discretion & integrity

Organizational skills

Proactive problem-solving

Education

MBO or HBO qualification

Basic knowledge of corporate law

Tools

MS Office

Copilot

Outlook

Excel

Word

PowerPoint

Job description

De Brauw Blackstone Westbroek, a leading Dutch law firm, seeks a proactive Management Board Secretariat member in Amsterdam to support governance and administrative tasks for 30 or 37.5 hours per week.

You will handle complex diary management, document drafting, meeting preparation and stakeholder communication, reporting to the Corporate Secretary. The role requires discretion, meticulous organization, and flexibility to accommodate shareholders meetings.