Management Board Secretariat Member

De Brauw Blackstone Westbroek; Amsterdam; On-site; EUR 42,000 - 66,000; Full time

Job summary

De Brauw Blackstone Westbroek, a leading Dutch law firm, seeks a proactive Management Board Secretariat member in Amsterdam to support governance and administrative tasks for 30 or 37.5 hours per week.

You will handle complex diary management, document drafting, meeting preparation and stakeholder communication, reporting to the Corporate Secretary. The role requires discretion, meticulous organization, and flexibility to accommodate shareholders meetings.

Qualifications

• Diary management and calendar coordination for board-level meetings.
• Managing the Secretariat inbox and coordinating follow-up actions.
• Preparing presentations and overviews with attention to detail.
• Communicating clearly with internal and external stakeholders.
• Drafting documents and supporting governance processes.
• Assisting the Management Board and Corporate Secretary in daily tasks.
• Note-taking and meeting preparation with governance calendar oversight.

Responsibilities

• Provide complex diary management and organize internal and external meetings.
• Manage the Secretariat inbox and coordinate follow-up communications.
• Prepare presentations and overviews ensuring meticulous arrangement.
• Communicate regularly with stakeholders, internal and external.
• Proactively support the Management Board and Corporate Secretary.
• Perform administrative and compliance related tasks.
• Independently draft documents and collect/review information.
• Prepare meetings and take notes, monitor governance calendar and deadlines.

Skills

Diary management

Meeting coordination

Communication

Discretion & integrity

Organizational skills

Proactive problem-solving

Education

MBO or HBO qualification

Basic knowledge of corporate law

Tools

MS Office

Copilot

Outlook

Excel

Word

PowerPoint

Job description

Are you ready for a dynamic and challenging role? We are looking for a new member of the Management Board Secretariat to support our Management Board and the Corporate Secretary, for 30 or 37.5 hours per week.In this role, you will be part of a team that is the backbone of our Management Board. You will be working from our Amsterdam office in close collaboration with the other Secretariat members of the team and report to the Corporate Secretary (also the Head of Risk & Compliance).

De Brauw Blackstone Westbroek is a leading Dutch law firm with a strong international practice. We guide clients where it matters most, whether in Amsterdam or on the other side of the world. Our lawyers, civil-law notaries and tax advisers provide the highest level of counsel on complex, often cross-border legal matters. Innovation, substance and development are central to everything we do, in our services and in our people. We therefore continue to invest in the development of our people, our organisation and our profession.

What will you do?

Your responsibilities are diverse and include organizational, administrative and compliance tasks, such as:

• Complex diary management and organizing meetings: Efficiently scheduling a large number of internal and external meetings, such as board meetings, partner lunches, shareholder meetings, network events, etc.
• Manage the Secretariat inbox: Categorize incoming mail, respond, coordinate follow-up.
• Preparing presentations and overviews: Ensuring everything is meticulously arranged.
• Communication: Regularly and clearly communicating with internal and external stakeholders.
• Proactive support: Assisting the Management Board and the Corporate Secretary in their daily tasks.
• Administrative and compliance tasks: Performing various administrative duties and support compliance processes.
• Drafting documents: Independently drafting documents and collecting and processing information.
• Meeting preparation and note-taking: Preparing and taking notes of meetings, collecting and reviewing related documents, monitoring the governance calendar, deadlines, and following up.

Who are you?

• Holds a vocational degree (at least MBO) and operates at a higher professional education level (HBO).
• Has relevant experience in a board secretariat role and is service oriented.
• Possesses excellent MS Office skills (Copilot, Outlook, Excel, Word, and PowerPoint).
• Has excellent command of Dutch and good command of English, both written and verbal.
• Is meticulous: works detail oriented, accurate, well-organized, and efficiently.
• Can work independently, requires little instruction, and is very flexible (occasionally, you may need to work longer hours, especially when general meetings of shareholders take place).
• Demonstrates a proactive and problem-solving approach.
• Can handle pressure and quickly switch between different tasks.
• Is eager to continuously improve and innovate, by introducing new tools, technology and ways of working.
• Acts with discretion and integrity and can handle organizational sensitivities.
• Basic knowledge of corporate law: Has basic understanding of corporate law.
• Is a collaborative team player that is energised by supporting and enabling a high-performance team

Ready for this challenge?