Billing Coordinator

RLB International; Amsterdam; Hybrid; EUR 34,000 - 37,000; Full time

Benefits offered by this job

Hybrid working

Generous holidays

Professional development

Membership subscriptions

Diverse projects exposure

Charity & volunteering

Job summary

RLB International is seeking a Billing Coordinator in Amsterdam to support the European billing admin team. You will assist with D365 deployment for contracts and billing, manage forecasts, and handle end-to-end invoicing processes across Europe.

We value accuracy, proactive service, and the ability to multi-task in a busy office. You’ll work in a hybrid environment with opportunities for professional development and mentoring.

Qualifications

• Experience in finance administration or bookkeeping is preferred.
• Knowledge of Dynamics 365 is advantageous.
• High accuracy and attention to detail are essential.
• Strong IT skills across MS Office suite and finance tools.

Responsibilities

• Assist with D365 implementation for contract and billing across the region.
• Manage European Interim Fee Forecast & D365; set up manual project numbers.
• Create invoices and credit notes on invoicing platforms; issue drafts to Partners.
• Maintain invoice storage and provide copies to clients and internally.

Skills

Customer service

Attention to detail

Time management

Self-motivation

Learning quickly

Tools

Dynamics 365

Invoicing platforms

MS Office (PowerPoint, Excel, Outlook, Word)

Job description

Billing Coordinator

Department: Management and Admin

Employment Type: Permanent - Full Time

Location: Amsterdam

Reporting To: Maggie Keep

Compensation: €34,000 - €37,000 / year

Description

Why RLB?

At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.

We value your skills, talents and unique perspectives – we think they are priceless.

Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.

We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.

You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.

What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.

Join us and you will thrive personally as well as professionally.

Overview

This is a key role for an experienced and highly motivated Billing Coordinator to join our vibrant office in Amsterdam. This is a busy role that requires adaptability, attention to detail and the ability to multi-task. The role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support within the European billing admin team.

Key Responsibilities

• Assist with the implementation of D365 for contract and billing purposes throughout the region
• Management of the European Interim Fee Forecast & D365, set up manual project numbers for European contracts and opportunities, log and file COR forms related to this
• Arranging and setting up manual Service Reviews and Team sites for off system projects
• Inbox management of EUROD365
• Managing COR forms, setting up opportunities and contracts on the system and ongoing updates
• Creation of invoices and credit notes on invoicing platforms
• Download invoices from F&O to One Drive and issue draft invoices to Partners & Associates and chase up accordingly to ensure all information is provided
• Creating PDF invoices and emailing out to clients or uploading onto client portal
• Completing the end-to-end invoice process
• Update Fee Day Book – tracking draft, approved and invoices sent on internal systems
• Maintaining a clear storage of invoices on the One Drive
• Providing copies of invoices to clients and internally, as requested
• Maintaining the internal finance Sales & Purchase Ledger inbox daily
• Updating various trackers – F&O, Client PO and internal trackers
• Sending out Supplier invoices for approval and chasing Contract Owners as necessary
• Answering invoice queries, liaising with Partners and Associates
• Issuing remittance notices with regards to paid invoices to Partners and Associates
• Managing reimbursable expenses
• Supporting other administrators where necessary and providing holiday cover
• Assisting with all other administrative duties as required.

Skills, Knowledge & Expertise

The ideal candidate will demonstrate a positive proactive approach and will be committed to delivering internal and external customer service excellence.

• A positive and proactive attitude to the role, and will be committed to delivering customer service excellence, with good results.
• Previous experience of Dynamics D365 is preferable, but not essential
• Experience of working in a similar finance administration role
• Accuracy and attention to detail, with the ability to organise and prioritise tasks.
• High level of IT competency, MS PowerPoint, Excel, Outlook and Word.
• The ability to quickly learn systems and procedures.
• Proven experience of working in a busy office environment.
• Proven ability to work to deadlines.
• Self-motivated with strong levels of initiative

RLB Employee Benefits

Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:

• Hybrid Working - Working patterns to support your work-life balance.
• Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
• Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
• Additional Benefits - We offer a wide range of benefits including professional membership subscriptions.
• Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
• Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.

Our Diversity, Equity & Inclusion Promise

We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce. Find out more here: Diversity, Equity & Inclusion - RLB | Europe

If you require any reasonable adjustments to support you during any stage of the application or interview process, please contact our recruitment team at: [e-mail]