Bid Manager

Ecolog International; Eindhoven; On-site; EUR 90,000 - 120,000; Full time

Job summary

Ecolog International seeks an experienced Bid Manager to lead the end-to-end development and submission of complex bids and proposals.

You will manage the full bid lifecycle from opportunity review, planning and solution development to coordination, writing, review, production and final submission.

Qualifications

• 7+ years of bid management or proposal management experience.
• Experience managing complex bids from planning through submission.
• Strong bid-management, proposal-writing and editing capabilities.
• Experience coordinating multidisciplinary teams and senior stakeholders.
• Ability to understand and communicate technical, operational, commercial and contractual information.
• Strong planning, stakeholder-management and deadline-management skills.
• Excellent written and spoken English.
• Advanced proficiency in Word, Excel and PowerPoint; InDesign knowledge is a plus.
• Bachelor’s degree in a relevant discipline; APMP or similar certification is advantageous.

Responsibilities

• Manage bids from RFP receipt through final submission and clarification stages.
• Review tender documents, evaluation criteria, contractual requirements and client instructions.
• Prepare bid plans, compliance matrices, response structures, schedules and responsibility matrices.
• Coordinate inputs from SMEs, operations, engineering, procurement, supply chain, commercial, finance, legal, HR, HSE and quality teams.
• Lead bid kick-off meetings, progress reviews and internal approval processes.
• Draft, edit and improve technical, operational and management proposal content.
• Challenge incomplete or generic inputs and develop clear, credible responses.
• Ensure compliance with submission instructions, evaluation criteria, page limits and formatting requirements.
• Maintain alignment between proposed solution, pricing, staffing, program, risks and commitments.
• Manage final document production, quality checks, version control and submission.

Skills

Bid management

Proposal writing

Stakeholder management

Editing

Planning

Office tools

APMP certification

Education

Bachelor’s degree in a relevant discipline

Tools

Word

Excel

PowerPoint

Adobe InDesign

Job description

Ecolog International is seeking an experienced Bid Manager to lead the end-to-end development and submission of complex bids and proposals.

We are looking for a hands-on professional who can manage the full bid lifecycle from opportunity review, planning and solution development to coordination, writing, review, production and final submission.

Key Responsibilities

• Manage bids from RFP receipt through final submission and clarification stages.
• Review tender documents, evaluation criteria, contractual requirements and client instructions.
• Prepare bid plans, compliance matrices, response structures, schedules and responsibility matrices.
• Coordinate inputs from SMEs, operations, engineering, procurement, supply chain, commercial, finance, legal, HR, HSE and quality teams.
• Lead bid kick-off meetings, progress reviews and internal approval processes.
• Draft, edit and improve technical, operational and management proposal content.
• Challenge incomplete or generic inputs and work with SMEs to develop clear, credible and evidence-based responses.
• Ensure compliance with submission instructions, evaluation criteria, page limits and formatting requirements.
• Maintain alignment between the proposed solution, pricing, staffing, program, risks and contractual commitments.
• Manage final document production, quality checks, version control and submission.

Required Experience and Skills

• Minimum 7 years of relevant experience in bid management, proposal management or a similar role.
• Proven experience managing complex bids from planning through submission.
• Strong bid-management, proposal-writing and editing capabilities.
• Experience coordinating multidisciplinary teams and senior stakeholders.
• Ability to understand and communicate technical, operational, commercial and contractual information.
• Strong planning, stakeholder-management and deadline-management skills.
• Excellent written and spoken English.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint, knowledge of Adobe InDesign is preferred.
• High attention to detail and a strong focus on compliance and quality.
• Bachelor’s degree in a relevant discipline; APMP or similar certification is an advantage.

Relevant Industry Experience

Experience in one or more of the following sectors is preferred:

• Government and defense contracting
• Humanitarian and international organizations
• Base operations and life-support services
• Construction, engineering and modular infrastructure
• Facilities management and integrated support services
• Logistics, procurement and supply chain
• Catering, food supply and warehouse operations
• Remote-site or high-risk operating environments

Location

The ideal candidate will be able to take ownership of a bid, coordinate all contributors, develop and write the response, manage reviews and deliver a compliant, persuasive and submission-ready proposal.