Bid Manager

Empiric; Amstelveen; Hybrid; EUR 70,000 - 110,000; Full time

Job summary

Empiric is seeking a Bid Manager to lead end-to-end proposals for Demands within existing framework agreements, focusing on government/public sector clients. You will coordinate multi-disciplinary inputs, ensuring compliant, timely, and competitive quotations.

The role requires managing fast bids (5 days to 1 month) with a flexible, structured approach in a mostly remote Netherlands setting and periodic meetings in Eindhoven or Amstelveen.

Qualifications

• Minimum 4 years of Bid Management experience
• Experience with government/public sector clients
• End-to-end bid management experience
• Comfortable working with existing framework agreements and existing client relationships
• NATO clearance required (vetting after employment)

Responsibilities

• Manage the end-to-end bid process for Demands, from receiving the Demand through to final Quotation submission.
• Review customer Demands, identify requirements, and collect additional information or clarification where needed.
• Break down the scope of work and coordinate activities, assigning tasks and responsibilities to the relevant colleagues and teams.
• Coordinate contributions from technical, legal, commercial, and other stakeholders, ensuring inputs are complete and delivered on time.
• Consolidate and structure all inputs into a coherent, high-quality, timely, and contract-compliant Quotation.
• Manage the relevant approval processes, both within the Account Team and wider Rainbow, ensuring all required approvals are obtained before submission.
• Over time, develop a clear understanding of contract requirements and unit pricing to be applied in the Quotations.
• Capture lessons learned to support continuous improvement of the bidding process.

Skills

Bid management

Proposal management

Project coordination

Stakeholder management

Communication skills

Analytical thinking

Organisational skills

Commercial awareness

Independent working

Team collaboration

Job description

The role combines elements of both Bid Management and Solution Management and covers the end-to-end demand and bid process. The main focus will be on working with existing framework agreements and established clients, with a strong emphasis on the Dutch government/public sector market.

The Bid Manager will primarily manage smaller, fast-moving bids, typically with short turnaround times ranging from approximately 5 days to 1 month. This requires someone who can quickly understand the client demand, coordinate the right internal stakeholders and solutions, and drive the bid through to successful submission.

Key Requirements

• Minimum 4 years of experience in Bid Management
• Experience working with government/public sector clients is important
• Experience managing bids from end to end
• Comfortable working with existing framework agreements and existing client relationships
• Strong communication and stakeholder management skills
• Strong analytical capabilities
• Able to bring structure, clarity and order to complex or chaotic situations
• Flexible and adaptable working style - able to work with different personalities, respond to changing priorities and “go with the flow”
• Able to work effectively in a fast-paced environment with short bid deadlines
• Location Netherlands mostly remote and meet team in Eindhoven or Amstelveen.

This role would particularly suit someone who already has a solid foundation in Bid Management but is now looking for a position where they can broaden their responsibilities, gain Solution Management exposure and grow towards a Senior Bid Manager role.

Role

As a Bid Manager, you will lead the end-to-end preparation and submission of competitive, compliant, and high-quality proposals in response to customer Demands (= Requests within existing Framework Agreements).

You will act as the central coordinator throughout the bidding process, bringing together all relevant inputs to ensure each Quotation is accurate, compelling, contract-compliant, and submitted on time.

This is a role for someone who enjoys bringing structure to chaos, working with multiple stakeholders, and turning diverse inputs into a clear and competitive customer proposal.

What You'll Do

• Manage the end-to-end bid process for Demands, from receiving the Demand through to final Quotation submission.
• Review customer Demands, identify requirements, and collect additional information or clarification where needed.
• Break down the scope of work and coordinate activities, assigning tasks and responsibilities to the relevant colleagues and teams.
• Coordinate contributions from technical, legal, commercial, and other stakeholders, ensuring inputs are complete and delivered on time.
• Consolidate and structure all inputs into a coherent, high-quality, timely, and contract-compliant Quotation.
• Manage the relevant approval processes, both within the Account Team and wider Rainbow, ensuring all required approvals are obtained before submission.
• Over time, develop a clear understanding of contract requirements and unit pricing to be applied in the Quotations.
• Capture lessons learned to support continuous improvement of the bidding process.

Your Skills & Experience

• Experience in bid management, proposal management, project coordination, sales support, or a similar role.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities and deadlines in parallel.
• Excellent stakeholder management and communication skills, with the confidence to coordinate contributions from different teams.
• Strong attention to detail and ability to bring structure to received information.
• Ability to understand and work with commercial, contractual, and pricing information.
• Strong proposal-writing and editing skills, with the ability to turn complex inputs into clear and compelling customer-facing content.
• A commercial and customer-oriented mindset, with a focus on delivering competitive and value-driven proposals.
• Proactive approach and ability to work independently while collaborating effectively across teams.
• Comfortable working in a fast-paced, international, and continuously evolving environment.
• Experience with bid management tools, automation, or AI-driven solutions is an advantage.
• Affinity with IT services is expected.
• NATO clearance is required. The vetting process will be started after employment. Previously having had a NATO clearance is a plus.