Assistant Manager, Company Secretariat

LSEG; Amsterdam; On-site; EUR 70,000 - 100,000; Full time

Job summary

London Stock Exchange Group (LSEG) is seeking a Senior Associate to support governance and company secretarial services across a portfolio of entities within Markets. You will manage subsidiary boards, draft resolutions, coordinate annual calendars, and ensure statutory compliance while advising Chairs and senior stakeholders.

This role offers exposure to a complex, regulated environment and opportunities to enhance governance frameworks.

Qualifications

• Educated to degree level or equivalent.
• 3–5 years’ experience in company secretariat or governance.
• Experience supporting subsidiary boards and minutes.

Responsibilities

• Assist with secretarial and admin service for subsidiaries: scheduling meetings, drafting agendas, preparing board packs, attendance at meetings, taking minutes, and following up on actions.
• Draft and coordinate board resolutions, written resolutions and supporting documentation for corporate actions.
• Manage annual governance calendar for assigned entities; prepare forward planners and meeting schedules.
• Handle statutory administration of subsidiaries including filing updates and GEMs data changes.
• Oversee onboarding, induction and annual director training for regulated subsidiaries with induction materials and regulatory notifications.
• Handle year end statutory accounts review for subsidiaries as needed.
• Record keeping and responding to legal and regulatory information requests, second line reviews and internal audit.
• Assist with annual board and committee effectiveness reviews, preparation of materials and analysis.
• Support development and maintenance of governance policies, procedures and guidance.
• Identify opportunities to improve governance effectiveness across Markets entity portfolio.
• Support governance projects as required.

Skills

Board governance

Stakeholder management

Project management

Regulated environment

Communication skills

Microsoft Office

Education

Degree or equivalent

Tools

Diligent Boards

Diligent Entities

GEMS

Job description

The Role

Reporting to a Senior Manager within the Markets Company Secretariat team based in London, the Senior Associate will play a key role in supporting the delivery of high-quality governance and company secretarial services across a portfolio of regulated and non-regulated legal entities within the Markets division.

The role will be responsible for the end-to-end management of a portfolio of subsidiary boards and committees, ensuring compliance with applicable legal, regulatory and governance requirements. The successful candidate will act as a trusted governance adviser to Board Chairs, directors and senior stakeholders while supporting the continued enhancement of governance frameworks and secretariat processes across the division.

This position would suit an experienced company secretarial professional who is seeking to broaden their governance expertise, develop stakeholder management skills and contribute to the governance of a complex, highly regulated financial markets infrastructure.

Key Responsibilities

• Assisting the efficient and effective secretarial and administrative service to a portfolio of key subsidiaries including scheduling meetings, drafting agendas, preparing board packs, attendance at meetings, taking minutes at meetings, and following up on actions.
• Drafting and coordinating board resolutions, written resolutions and supporting documentation for corporate actions.
• Manage the annual governance calendar for assigned entities. Prepare forward planners and meeting schedules in consultation with Chairs, Executives and stakeholders.
• Handling statutory administration of subsidiaries including maintaining statutory records, responsibility for appropriate filings and updating the Group’s database (GEMs) with any changes.
• Handling the on-boarding, induction and annual programme of director training for a portfolio of key regulated subsidiaries including supplying relevant induction materials, supporting regulatory notifications (where required), and ensuring conflicts of interest are up to date, scheduling induction meetings and director training sessions etc.
• Handling the year end statutory accounts process for subsidiaries including the review of subsidiary accounts and financial documentation as the need arises throughout the year.
• Record keeping and responding to legal, regulatory and other external information requests, second line reviews and internal audit.
• Assist with annual board and committee effectiveness reviews, including preparation of supporting materials and analysis of outcomes.
• Support the development and maintenance of policies, procedures, process notes and governance guidance materials.
• Identify opportunities to improve governance effectiveness, consistency and efficiency across the Markets entity portfolio.
• Supporting a range of governance projects as required.

Experience and Skills

Essential

• Educated to degree level or equivalent.
• Previous experience within a company secretariat or corporate governance function, typically with 3-5 years’ relevant experience.
• Experience supporting subsidiary board and committee meetings within a regulated or complex corporate environment.
• Experience drafting board and committee minutes, resolutions and corporate governance documentation.
• Strong understanding of company law, corporate governance principles and statutory compliance requirements.
• Excellent written and verbal communication skills with strong attention to detail.
• Strong organisational and project management skills, with the ability to manage multiple competing priorities.
• Ability to build effective relationships with directors, senior management and business stakeholders.
• Strong IT literacy, including Microsoft Office applications and governance platforms.
• undefined

Desirable

• Experience within financial services, market infrastructure or a listed company environment.
• Experience supporting regulated entities and engaging with regulatory governance requirements.
• Experience using Diligent Entities, Diligent Boards, GEMS or similar governance systems.
• Exposure to board effectiveness reviews, director induction programmes and governance transformation initiatives.

Career Stage:

Senior Associate

London Stock Exchange Group (LSEG) Information:

Join us and be part of a team that values innovation, quality, and continuous improvement. If you’re ready to take your career to the next level and make a significant impact, we’d love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership , Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

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