Administrative & Project Support Specialist

Sopra Steria; Noordwijk; On-site; EUR 28,000 - 38,000; Full time

Job summary

HE Space, in collaboration with Sopra Steria, seeks an Administrative Assistant/Secretary for ESA/ESTEC in Noordwijk, The Netherlands. You will provide day-to-day support to the Unit, handle travel arrangements, leave management and training coordination.

You will manage incoming calls, process correspondence, coordinate logistics for meetings and events, and assist with document handling, site administration and visitor services.

Qualifications

• High school education or higher; several years of experience supporting large teams is an asset.
• Proficient with Microsoft Office and electronic mail handling.
• Fluent in English; knowledge of another European language is advantageous.

Responsibilities

• Day-to-day support to Unit personnel regarding travel, leave and training coordination.
• Dealing with incoming phone calls and information requests.
• Analyzing incoming correspondence and managing distribution of outgoing documents.
• Provision of logistics support to the Unit and handling site administration.
• Arrivals/departures logistics, ordering office supplies and meeting room bookings.
• Documentation management, distribution/registration of mail and documents.
• Organization of agendas and meetings; maintaining document libraries and change logs.
• Participation in event organization (workshops, conferences) and visitor services.
• Data collection from SAP/PRISMA and data coherence checks.

Skills

English fluency

MS Office

Customer service

Team support

Travel coordination

Documentation management

Education

High school diploma or higher

Tools

SAP

PRISMA

Job description

HE Space, in collaboration with Sopra Steria, seeks an Administrative Assistant/Secretary for ESA/ESTEC in Noordwijk, The Netherlands. You will provide day-to-day support to the Unit, handle travel arrangements, leave management and training coordination.

You will manage incoming calls, process correspondence, coordinate logistics for meetings and events, and assist with document handling, site administration and visitor services.