Administrative Assistant

REMAG Medical Solutions; Netherlands; Remote; EUR 26,000 - 36,000; Full time

Benefits offered by this job

Permanent contract

40-hour week

International environment

Competitive compensation

Job summary

REMAG Medical Solutions in the Netherlands is seeking an Administrative Assistant to keep office operations running smoothly and support international teams. You will manage communications, documentation, and day-to-day tasks to maintain a professional and welcoming environment.

You will coordinate meetings and travel, handle mail and databases, and be the reliable hub for colleagues and external contacts. The role offers stability, a 40-hour week, and ongoing learning opportunities.

Qualifications

• Completed MBO/secondary vocational education or equivalent work experience.
• Proficient with standard office software and able to learn new systems.
• Strong organizational skills and multitasking.
• Accurate with confidential information.
• Service-oriented and communicative.
• Prior administrative or office support experience preferred.

Responsibilities

• Manage incoming/outgoing communications, phone, e-mail and physical mail.
• Support project documentation and coordination: maintain project files, update databases and track documentation.
• Assist with office management tasks: ordering supplies, coordinating deliveries, arranging meetings and travel.
• Provide support to colleagues and external stakeholders, scheduling and coordination as needed.
• Help maintain an organised, efficient and pleasant office environment that supports the high-quality medical projects REMAG delivers.
• Serve as a reliable hub for internal staff and external contacts, helping keep all administrative processes smooth and structured.

Skills

Administrative experience

MS Office

Organisational skills

Communication skills

Confidentiality

Support colleagues

Education

MBO / secondary vocational education

Tools

MS Office Suite

Database updates

Job description

Are you organised, proactive and looking for a role where you can support a growing, international company? As Administrative Assistant at REMAG Medical Solutions, you will play a key role in ensuring our office operations run smoothly, supporting our teams in their day-to-day work, while contributing to a professional and welcoming working environment.

In this role you will:

Manage incoming/outgoing communications, phone, e-mail and physical mail

Support project documentation and coordination: maintain project files, update databases and track documentation

Assist with office management tasks: ordering supplies, coordinating deliveries, arranging meetings and travel if needed

Provide support to colleagues and external stakeholders, assisting with requests, scheduling, and coordination as needed

Help maintain an organised, efficient and pleasant office environment that supports the high-quality medical projects REMAG delivers

We are looking for someone who can serve as a reliable, approachable “hub” for internal staff and external contacts, helping keep all administrative processes smooth and structured.

Qualifications

To succeed in this role, you fit the following profile:

You have a completed MBO / secondary vocational education (or comparable) or equivalent work experience in an administrative/office support role

You are competent with standard office software (e.g. MS Office – Word, Excel, Outlook) and comfortable learning new systems as needed

You have strong organizational skills, can multitask and manage your time well, even when priorities shift or deadlines are tight

You are accurate, detail-oriented and able to handle confidential information with care

You are service-oriented, communicative and enjoy supporting colleagues and clients, both internally and externally, with a helpful, flexible attitude

Preferably: you have some prior administrative or office support experience (could be full-time or part-time)

What we offer

At REMAG Medical Solutions, you will join a company where innovation, teamwork and quality are at the heart of everything we do. We offer:

A friendly, international working environment with diverse colleagues and interesting medical-construction projects.

A role with real responsibility, where your contribution matters and helps keep our operations running smoothly.

Room to grow: learning opportunities and the chance to take on more responsibilities over time as you become familiar with our processes.

A structured, supportive workplace where reliability, precision and professionalism are valued.

A competitive compensation package (salary and benefits) in line with experience.

A permanent contract (or clear path to one) and a stable 40-hour work week (or as otherwise agreed).