Administration Assistant

Henkel; Scheemda; Hybrid; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Flexible work schedule

Hybrid work

Remote work up to 30 days/year

Health insurance

Pension fund

Employee stock plan

Wellness programs

Parental leave

International growth opportunities

Job summary

Henkel Netherlands is seeking an experienced Administrative Support professional to empower the Engineering & Maintenance team. You will manage calendars, coordinate meetings, prepare reports, and serve as a primary contact for suppliers and contractors.

You will also handle SAP/Ariba workflows, stock checks, and invoicing coordination, contributing to efficient maintenance projects while ensuring confidentiality and accuracy.

Qualifications

• MBO/HBO education in administration or related field.
• 5–7 years of experience in an administrative role, preferably in engineering or industrial environments.
• Experience with ERP systems (SAP/Ariba) is an advantage.

Responsibilities

• Provide day-to-day administrative support to Engineering & Maintenance, incl. calendars, meetings, reports, and minutes.
• Coordinate with suppliers/contractors on maintenance contracts and PO issues.
• Create Purchase Requisitions in SAP/Ariba and track PO status and invoicing.

Skills

Organizational skills

Communication skills

MS Office proficiency

Dutch language

English language

Education

MBO or HBO in Administration / Technical Business Administration / Facility Management / Logistics

Tools

SAP/Ariba

Job description

Over deze vacature

The Engineering & Maintenance DepartmentAdministrator provides comprehensive administrative and coordination support toensure the efficient operation of the department. This role facilitatescommunication, documentation, planning, and reporting activities — enabling theengineering and maintenance team to focus on technical and operationalexcellence.

Your Role

Administrative Support

• Provide day-to-day administrative support to the Engineering & Maintenance team, including managing calendars, meetings, schedules, correspondence, reports, presentations, and meeting minutes.


• Act as the first point of contact with suppliers and contractors to coordinate activities (e.g. annual maintenance contracts, PO-related issues).


• Issue requests for quotations and receive/review quotations in full alignment with the team.


• Create Purchase Requisitions in SAP/Ariba and follow up with the purchasing department on PO status, invoicing, and supplier complaints or escalations.


• Review spare parts availability and issues in SAP, following up on the complete ordering process, and participate in quarterly stock counts.


• Create IDH entries and equipment numbers in SAP.


• Maintain organized filing systems (digital and physical) for technical and administrative documents, ensuring confidentiality of sensitive information.- Verify technician working hours confirmation related to work orders.


• Support invoice processing and coordination with the finance department.

Coordination & Communication

• Act as the coordination point between Engineering, Maintenance, Procurement, Finance, and other relevant departments.


• Manage internal and external communication with vendors, contractors, and service providers.


• Follow up on action items, deadlines, and deliverables across departments.

Project & Maintenance Support

• Support project planning activities, timelines, and documentation.


• Assist in organizing maintenance schedules, shutdowns, and contractor visits.


• Track progress of ongoing projects and maintenance activities.

Your Qualifications

• Qualifications & Experience


• MBO or HBO education in Administration, Technical Business Administration, Facility Management, or Logistics.


• 5–7 years of experience in an administrative role, preferably in engineering, maintenance, or an industrial environment.-


• Experience with ERP systems (SAP/Ariba preferred) is an advantage.

Skills & Competencies

• Strong organizational and time management skills with high attention to detail.


• Good communication and coordination skills across multiple departments.


• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).


• Fluency in Dutch and English is mandatory.


• Ability to manage multiple priorities effectively.


• Basic understanding of engineering/maintenance terminology is a plus.

Personal Attributes

• Proactive, self-motivated, and reliable.


• Able to work independently as well as collaboratively in a team.


• Service-minded and adaptable in a dynamic environment.

Benefits

• Flexible work schedule with flexible hours, hybrid work, and remote work for up to 30 days per year


• Various national and international growth opportunities


• Global wellness standards with health and preventive care programs


• Gender-neutral parental leave of at least 8 weeks


• Employee stock plan with voluntary investment and matching Henkel shares


• Pension fund


• Disability insurance


• Health insurance


• Cafeteria

At Henkel, we all come from different backgrounds and have different perspectives and life experiences. We believe that the uniqueness of all our employees is our greatest strength. Join the team and bring your uniqueness to us! Everyone is welcome to apply, regardless of origin, culture, religion, sexual orientation, disability, or age.