Accounts Payable Specialist

Exactpi Recruitment & More; Leiden; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid working opportunities

Company laptop and home office support

Travel allowance

Job summary

Exactpi Recruitment & More is seeking an Accounts Payable Employee in Leiden to handle supplier invoices, expenses, and payments with strong financial controls. The role supports month-end closings in a growing international finance team.

You will process invoices, manage allocations, and ensure timely payments, while maintaining accuracy and collaboration across departments. Hybrid work options and ongoing professional development are offered.

Qualifications

• 3–5 years of experience in Accounts Payable, Finance Administration, or related roles.
• Experience in an international environment is preferred.
• Good command of Dutch and English, both written and spoken.
• Strong Excel and accounting systems experience.

Responsibilities

• Process incoming invoices accurately and on time.
• Allocate invoices to GL accounts, VAT codes, and cost centers.
• Prepare and verify payment batches.
• Monitor outstanding payments and resolve issues proactively.
• Maintain and reconcile the AP subledger and respond to inquiries.
• Process employee expense claims and assist with monthly closings.

Skills

Accounts Payable

Finance Administration

International environment

Attention to detail

Analytical skills

Organizational skills

Education

MBO Level 4 diploma

Tools

Excel

Accounting software

Job description

Our Client is expanding its Accounts Payable team as part of the ongoing centralization of its European Finance & Control activities in Leiden. This is an exciting opportunity to join a growing, international finance organization that is investing heavily in professionalization, process improvement, systems development, and operational excellence.

As an Accounts Payable Employee, you will play a key role in ensuring the accurate and timely processing of supplier invoices, employee expenses, and payments while maintaining high standards of financial control and service.

Key Responsibilities

Accounts Payable Administration

• Process incoming invoices accurately and on time.
• Allocate invoices to the correct General Ledger (GL) accounts, VAT codes, and cost centers.
• Ensure all invoice documentation is complete, accurate, and compliant.
• Maintain a high level of accuracy in financial administration.

Payment Processing

• Prepare and verify payment batches.
• Ensure supplier payments are processed within agreed payment terms.
• Monitor outstanding payments and proactively resolve issues.

Creditor Management

• Maintain and reconcile the Accounts Payable subledger.
• Analyze supplier balances and payment transactions.
• Perform accounting corrections where required.
• Respond to internal queries regarding invoices and historical transactions.

Expense Administration

• Process employee expense claims and declarations.
• Verify supporting documentation and compliance with company policies.

Month-End Support

• Prepare supporting documentation and specifications for monthly financial closings.
• Assist in maintaining accurate and up-to-date financial records.

Required Qualifications

Experience

• 3 to 5 years of experience in:
• Accounts Payable
• Finance Administration
• General Finance Department roles
• Experience working in an international environment is preferred.

Education

• MBO Level 4 diploma or equivalent working and thinking level.

Language Skills

• Good command of Dutch, both spoken and written.
• Good command of English, both spoken and written.

Technical Skills

• Strong Microsoft Office skills, particularly Excel.
• Experience working with accounting and financial administration systems.

The ideal candidate demonstrates:

• Strong attention to detail.
• Excellent analytical skills.
• Strong organizational abilities.
• Customer-focused mindset.
• Solution-oriented approach.
• Ability to work independently.
• Team-player mentality.
• Strong communication and listening skills.
• Ability to perform effectively under pressure.
• Eagerness to learn and develop professionally.

What We Offer

• Competitive salary based on experience.
• Hybrid working opportunities.
• Company laptop and home office support.
• 25+ holidays per year.
• Travel allowance.
• Wellness and fitness benefits.
• Professional training and development opportunities.
• Long-term career growth within an international organization.
• Collaborative, supportive, and people-focused work environment.
• Opportunity to contribute to finance transformation and process improvement initiatives.