Xero Bookkeeper | Hybrid (Bilingual: CN & EN)

FastLane Capital Limited; Petaling Jaya; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance reimbursement

Job summary

FastLane by ENCOR is seeking an experienced Xero Bookkeeper to support our accounting and payroll operations in a professional services environment in Petaling Jaya. The role covers day-to-day bookkeeping, bank reconciliations, accounts payable and receivable, payroll processing, and tax compliance, with on-site work for the first 3 months before a hybrid arrangement.

The successful candidate will maintain accurate records, ensure timely reporting, and collaborate with our finance team to drive

Qualifications

• Hands-on bookkeeping experience in a professional services setting.
• Strong knowledge of Xero and reconciliations.
• Experience with payroll processing and statutory submissions.
• Familiarity with tax compliance and general ledger maintenance.
• Proficient in English and Mandarin communication.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage day-to-day bookkeeping using Xero.
• Reconcile bank accounts and match bank feeds.
• Process accounts payable and receivable and prepare payments.
• Import payroll timesheets and process payroll.
• Prepare payroll reports and statutory submissions.
• Assist with tax returns and compliance tasks.
• Maintain general ledger and balance sheet reconciliations.
• Collaborate with team and support process improvements.

Skills

Experience bookkeeping

Attention to detail

English and Mandarin communication

Education

Certificate/Diploma/Degree in Bookkeeping/Accounting

Tools

Xero

Hubdoc

MYOB

Employment Hero Payroll

IFS

Stripe

DEXT

Microsoft 365

QuickBooks

Asana

PayPal

Job description

At FastLane by ENCOR, we are proud to be part of ENCOR Group, a leading corporate services platform in Asia with professional teams across Hong Kong, Mainland China, Singapore, the UAE, Malaysia, and a wider global network.

Being part of the Group gives our people access to a broader platform, with opportunities to work with regional teams, gain international exposure, and continue developing professionally.
The Group is looking for an experienced Xero Bookkeeper who can support accounting and bookkeeping operations in a professional services environment.

The role involves managing day-to-day bookkeeping, bank reconciliations, accounts payable and receivable, payroll, tax-related tasks, and financial reporting. The successful candidate will work closely with the relevant team to maintain accurate financial records and ensure the timely completion of assigned work.

Work Arrangement: On-site for the first 3 months for onboarding and monitoring purposes, followed by a hybrid arrangement, subject to performance.

Employment Type: Full-Time

Key Responsibilities

Bookkeeping & Bank Reconciliations

Manage day-to-day bookkeeping and accounting transactions using Xero.

Reconcile bank accounts, credit cards, and loan balances against bank statements.

Match bank feeds with bill payments and invoice receipts.

Ensure transactions are correctly coded to the relevant accounts and business units.

Maintain accurate accounting records and supporting documentation.

Accounts Receivable & Accounts Payable

Prepare and issue customer invoices.

Process supplier bills and maintain supplier information.

Import bills and supporting documents into accounting software.

Reconcile supplier statements against accounting records.

Prepare payment files, including ABA files where applicable, and assist with payment processing.

Monitor outstanding invoices and payments.

Payroll Administration

Import employee timesheets from relevant systems.

Process weekly, fortnightly and monthly payroll.

Prepare payroll reports, statutory submissions and year-end finalisation.

Process employee-related contributions and payments.

Assist with payroll compliance and workers' compensation insurance renewals.

Tax & Compliance

Prepare and assist with the lodgement of relevant tax returns, including activity statements and payroll tax returns.

Maintain accurate tax and compliance documentation.

Ensure reporting and compliance tasks are completed within the required deadlines.

Maintain general ledger and balance sheet accounts.

Prepare account reconciliations and supporting schedules.

Record accounting adjustments, including prepayments, accruals, deposits and income received in advance.

Prepare profit and loss statements, balance sheets and management reports.

Assist with cash flow reports, budgets and other ad hoc financial reports.

Ensure financial records and reports are accurate, complete and delivered on time.

Team Collaboration & Professional Development

Work closely with team members to ensure accurate and timely delivery of work.

Maintain effective communication with colleagues and relevant stakeholders.

Support continuous improvement of accounting processes and workflows.

Meet assigned productivity, quality, and performance expectations.

Participate in training, team meetings and professional development activities.

Requirements

Certificate, Diploma, or Degree in Bookkeeping, Accounting, or a related field preferred.

Proven experience in bookkeeping, outsourced accounting or a similar role.

Practical hands-on experience using Xero is required.

Good understanding of accounting principles, financial reporting and compliance requirements.

Experience in bank reconciliations, accounts payable, accounts receivable, payroll and general ledger maintenance.

Familiarity with Xero Payroll, Hubdoc, MYOB, Employment Hero Payroll, IFS, Stripe, DEXT and Microsoft 365 would be an advantage.

Experience with QuickBooks, Asana or PayPal is a plus.

Good written and spoken communication skills in English and Mandarin.

Strong attention to detail, accuracy and organisational skills.

Good time management and ability to meet deadlines.

Able to work independently and collaborate effectively with team members.

Self-motivated, proactive and willing to learn.

Hybrid working arrangement after the initial on-site period, subject to performance.

Exposure to a variety of accounting and bookkeeping activities.

Career development and mentorship opportunities.

Support for professional qualifications and continuous learning.

Public holiday swapping arrangements.

Medical insurance premium reimbursement.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How would you rate your English language skills?
• How would you rate your Mandarin language skills?
• Do you have Client Coordination experience?
• Which of these industries have you worked in?
• How many years' experience do you have as an Accounting Bookkeeper?
• How many years' experience do you have as a Xero Bookkeeper?
• Which of the following accounting tasks are you familiar with?
• How many years' experience do you have as a Client Bookkeeper?

Founded in 2013, The FastLane Group is an accountancy and advisory firm with a presence in Hong Kong and Malaysia.

We provide best in class services for businesses looking to operate in Hong Kong and the ASEAN region.

Diverse range of professional services, including accountancy, auditing, company formation and payroll management and HR advisory assistance.

Our FastLane CPA Limited is a CPA practice registered with the Hong Kong Institute of Certified Public Accountants(“HKICPA”) and we are licensed with Hong Kong Company Registry.

Founded in 2013, The FastLane Group is an accountancy and advisory firm with a presence in Hong Kong and Malaysia.

We provide best in class services for businesses looking to operate in Hong Kong and the ASEAN region.

Diverse range of professional services, including accountancy, auditing, company formation and payroll management and HR advisory assistance.

Our FastLane CPA Limited is a CPA practice registered with the Hong Kong Institute of Certified Public Accountants(“HKICPA”) and we are licensed with Hong Kong Company Registry.

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