Vendor Operations Specialist

Tec D Malaysia; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Elective Benefits

Grow Your Career

Life Empowerment Assistance Program

Diversity, Equity & Inclusion

Onboarding Program

Job summary

Tec D is seeking a detail-oriented Vendor Operation Specialist to support end-to-end order management, vendor coordination, logistics operations, and operational reporting. This role ensures accurate PO processing, shipment coordination, vendor reporting, and item master maintenance, working with Product Managers, Sales, Finance, Warehouse, Vendors, and Logistics partners.

Based in Malaysia, you will help drive compliance with company policies and vendor requirements, support audits, and

Responsibilities

• Process and manage purchase orders accurately and within SLA.
• Coordinate order fulfilment, shipments, customs clearance, and delivery activities.
• Maintain item masters and vendor contracts in the ERP system.
• Prepare and submit vendor reports and reconciliation activities.
• Support vendor audits, compliance reviews, and documentation requirements.
• Monitor order status, shipment progress, and resolve operational issues proactively.
• Manage tender support, special bid administration, and vendor program updates.
• Ensure adherence to company policies, SOPs, approval controls, and compliance requirements.
• Prepare operational reports and support process improvement initiatives.

Job description

We are seeking a detail-oriented and proactive Vendor Operation Specialist to support end-to-end order management, vendor coordination, logistics operations, and operational reporting. This role is responsible for ensuring accurate purchase order processing, shipment coordination, vendor reporting, item master maintenance, vendor contract administration, and compliance with company policies and vendor requirements. The successful candidate will work closely with Product Managers, Sales, Finance, Warehouse, Vendors, and Logistics partners to ensure smooth order fulfilment and operational excellence.

Key Responsibilities

• Process and manage purchase orders accurately and within SLA.
• Coordinate order fulfilment, shipments, customs clearance, and delivery activities.
• Maintain item masters and vendor contracts in the ERP system.
• Prepare and submit vendor reports and reconciliation activities.
• Support vendor audits, compliance reviews, and documentation requirements.
• Monitor order status, shipment progress, and resolve operational issues proactively.
• Manage tender support, special bid administration, and vendor program updates.
• Ensure adherence to company policies, SOPs, approval controls, and compliance requirements.
• Prepare operational reports and support process improvement initiatives.

At Tec D, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At Tec D, a TD SYNNEX Company, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.