Vendor Management Manager

Wilhelmsen; Kuala Lumpur; On-site; MYR 120,000 - 150,000; Full time

Job summary

A global maritime service provider is seeking a Procurement Manager in Kuala Lumpur. The role involves leading vendor management, ensuring compliance with standards, and driving workflow improvement initiatives. Ideal candidates will have a minimum of 10 years of procurement experience, strong leadership skills, and excellent communication abilities. You will work closely with various departments to align vendor activities with business objectives, supporting a culture focused on growth and collaboration.

Qualifications

• Minimum 10 years of procurement related experience.
• Good leadership skills and team player.
• Excellent spoken and written communication skills in English.
• Good understanding of ISAE 3402 and ISO standards.
• Organized and results driven.

Responsibilities

• Ensure vendor onboarding and lifecycle management comply with standards.
• Lead and mentor the Vendor Management team.
• Plan and manage projects for timely delivery.
• Represent Vendor Management during audits.
• Identify compliance gaps and drive remediation initiatives.
• Process new vendor requests within timelines.
• Improve vendor workflows through automation.
• Maintain vendor master database accurately.
• Execute vendor assessment and audit program.
• Align vendor activities with procurement and sustainability goals.

Skills

Procurement experience

Leadership skills

Communication skills

Understanding of ISO standards

MS Office competence

Organized and results driven

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

What You'll Be Responsible For

• Ensure vendor onboarding and lifecycle management comply with ISO 9001, ISO 27001, ISAE 3402, TMSA, sanctions-free requirements, and Group standards.
• Lead and mentor the Vendor Management team, developing structured training programs to ensure high service standards and strong technical capability.
• Plan, prioritize, and manage projects and future workload to ensure timely and efficient delivery.
• Represent Vendor Management during external audits and lead corrective actions for audit findings.
• Proactively identify compliance gaps and drive remediation initiatives.
• Ensure new vendor requests are processed within agreed service timelines.
• Continuously improve vendor workflows through automation and process optimization.
• Maintain the vendor master database as a single source of truth with accurate categorization and segmentation.
• Execute a rolling vendor assessment and audit program (remote and on-site) to mitigate operational, compliance, and ESG risks.
• Align vendor activities with strategic procurement and sustainability ambitions.
• Partner closely with Accounting, Legal, HSQE, and Procurement to support business objectives.

What Experience and Skills Are Required

• Minimum 10 years of procurement related experience.
• Good leadership skills and team player.
• Excellent spoken and written communication skills in English.
• Good understanding of ISAE 3402 and ISO standards. Experience in facing external auditors and regulators is essential.
• Competence in MS Office suite of applications.
• Organized and results driven.

*Only shortlisted candidates will be contacted

Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.