URGENT HIRING! Administrative Assistant (Fresh grad welcome/Near MRT) - P6

ACHIEVE Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Kuala Lumpur is seeking an Administrative Assistant, welcoming fresh graduates. This role involves providing administrative support, managing documents, and overseeing office operations. Candidates should be proficient in English, Bahasa Malaysia, and Mandarin, as well as Microsoft Office. Experience in administrative roles and compliance with regulations is a plus. The position requires effective communication and coordination across teams, making it vital to ensure smooth operations within the office.

Qualifications

• Proficient in written and spoken communication in three languages.
• Proficient in Microsoft Office and other basic office software.
• Prior experience in administrative support is an added advantage.

Responsibilities

• Provide administrative support to supervisors and team members.
• Manage and maintain company documents and records.
• Oversee daily office operations to ensure a professional environment.
• Plan and coordinate internal company events and meetings.
• Liaise with headquarters and other departments for effective communication.
• Handle procurement and inventory management of office supplies.
• Liaise with government departments for compliance with regulations.

Skills

Written and spoken communication in English

Written and spoken communication in Bahasa Malaysia

Written and spoken communication in Mandarin

Proficient in Microsoft Office

Job description

URGENT HIRING! Administrative Assistant (Fresh grad welcome/Near MRT) - P6

Provide administrative support to supervisors and team members, including handling correspondence, proposal coordination, meeting arrangements, travel planning, and daily report preparation to enhance overall work efficiency.

Manage and maintain company documents, contracts, and records by organizing, filing, updating, and ensuring accuracy, confidentiality, and proper documentation control.

Oversee daily office operations to ensure a well-organized, efficient, and professional working environment.

Plan and coordinate simple internal company events and meetings, ensuring smooth execution and proper arrangements.

Liaise and coordinate with headquarters, international branches, and internal departments to ensure clear, timely, and accurate communication across teams.

Handle procurement, inventory tracking, and management of office supplies to ensure adequate stock for daily operations.

Liaise with government departments and relevant authorities on permits, approvals, submissions, and official documentation to ensure compliance with regulatory requirements.

Job Responsibilities

• Provide administrative support to supervisors and team members, including handling correspondence, proposal coordination, meeting arrangements, travel planning, and daily report preparation to enhance overall work efficiency.

• Manage and maintain company documents, contracts, and records by organizing, filing, updating, and ensuring accuracy, confidentiality, and proper documentation control.

• Oversee daily office operations to ensure a well-organized, efficient, and professional working environment.

• Plan and coordinate simple internal company events and meetings, ensuring smooth execution and proper arrangements.

• Liaise and coordinate with headquarters, international branches, and internal departments to ensure clear, timely, and accurate communication across teams.

• Handle procurement, inventory tracking, and management of office supplies to ensure adequate stock for daily operations.

• Liaise with government departments and relevant authorities on permits, approvals, submissions, and official documentation to ensure compliance with regulatory requirements.

Job Requirements

• Proficient in written and spoken communication in three languages (e.g. English, Bahasa Malaysia, Mandarin).

• Proficient in Microsoft Office and other basic office software.

• Prior experience in administrative support, document management, event coordination, or government liaison is an added advantage.

• Possess own transportation for occasional business or government-related duties when required.