Trademark Executive

Intellect IP Group; George Town; On-site; MYR 33,000 - 58,000; Full time

Job summary

Intellect IP Group in Penang seeks a diligent IP support professional to assist in trademark filing, search, and coordination with overseas agents. The role emphasizes precise documentation and deadline management to support filing and prosecution activities.

Candidates should have a Diploma or Bachelor's degree and be proficient in Mandarin and English, with familiarity in cross-border trademark processes considered an advantage. This is a full-time on-site position based in Penang.

Qualifications

• Diploma or Bachelor's degree in business, management, marketing, law, or related field.
• Proficient in Mandarin (written and spoken) to communicate with clients and registries; fluency in English as well.
• Experience with local trademark administration, searching, and filing procedures.
• Familiarity with overseas/international trademark processes is a plus.

Responsibilities

• Trademark filing and prosecution: assist in handling, coordinating, drafting, amending, and compiling trademark applications and related documents.
• Search, research and overseas coordination: conduct local and international trademark searches; liaise with overseas IP agents to coordinate filings and renewals.
• Reporting and documentation: prepare trademark reports, classification analyses, and filing documentation.
• Monitor deadlines and respond to Office Actions/objections with government IP offices.
• Administrative support: perform general admin duties and ad-hoc IP tasks as required.

Skills

Mandarin (written and spoken)

English proficiency

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration/Management/Law or related

Tools

Microsoft Office Suite

AI-assisted tools

Job description

• Trademark Filing & Prosecution: Assist in handling, coordinating, drafting, amending, and compiling trademark applications, registration documentations, licensing agreements, and assignment documents.
• Search, Research & Overseas Coordination: Conduct local and international trademark searches and IP database surveys. Liaise with overseas IP agents/associates to coordinate foreign filings, renewals, search reports, and prosecution matters.
• Reporting & Documentation: Prepare comprehensive trademark search reports, classification analysis, and official filing documentations.
• Monitor official deadlines, handle reporting, follow up, and assist in responding to Office Actions/objections with respective government departments and IP offices.
• Administrative Support: Responsible for general administrative duties and ad-hoc IP matters as and when required.

Requirements

• Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Business Management, Marketing, Law, or any other relevant discipline.
• Prior experience in local trademark administration, searching, and filing procedures
• Strong attention to detail, especially in documentation
• Must be proficient in Mandarin (written and spoken) to communicate effectively with Chinese-speaking clients, associates, or IP registries, alongside English
• Familiarity with overseas/international trademark processes (e.g., Madrid System, direct foreign filings, and cross-border searches) is an added advantage.
• Proficient in Microsoft Office Suite and Al-assisted tools for work productivity

Job Type: Full-time

Reporting location: Penang