Tender Executive

Trone Sdn Bhd; Semenyih; Presencial; MYR 45.000 - 78.000; Jornada completa

Descripción de la vacante

Trone Sdn Bhd is seeking a proactive tender coordinator to review ITB documents, coordinate with operations and technical teams, and prepare proposals aligned with client requirements. You will attend clarification meetings and liaise with clients on questions or negotiations.

The role involves close collaboration with Operations, Finance, Procurement, and Legal to gather inputs, ensure complete submissions, and hand over successful contracts to Operations.

Formación

• Fresh graduates are welcome to apply.
• Must possess a Bachelor's degree.
• Engineering background is highly recommended.

Responsabilidades

• Review and respond to ITB/tender documents.
• Coordinate with operations and technical teams to assess scope and feasibility.
• Prepare commercial and technical proposals in line with client requirements.
• Attend technical and commercial clarification meetings during the tender stage.
• Liaise with clients for proposal-related queries or negotiations.
• Coordinate with Operations, Finance, Procurement, Legal, and others to gather inputs for tenders and projects.
• Ensure proposals are reviewed, complete, and submitted within deadlines.
• Facilitate project handovers to Operations after contracts are awarded.
• Review contract documents to ensure alignment with submissions and manage execution of POs/SOs/WOs.
• Monitor compliance with client administrative requirements.
• Prepare and submit invoices based on approved timesheets or milestones.

Conocimientos

Chinese language proficiency

Coordination skills

Proposal coordination

Educación

Bachelor's degree

Engineering background recommended

Descripción del empleo

Review and respond to Invitation to Bid (ITB) / tender documents.

Coordinate with operations and technical teams to assess scope and feasibility.

Prepare commercial and technical proposals in line with client requirements.

Attend technical and commercial clarification meetings during the tender stage.

Liaise with clients for any proposal-related queries or negotiations.

Internal Coordination & Communication:

Work closely with Operations, Finance, Procurement, Legal, and other departments to gather necessary inputs for tenders and projects.

Ensure that proposals are reviewed, complete, and submitted within deadline.

Facilitate project handovers to the Operations team once contracts are awarded.

Contract & Documentation Administration:

Review contract documents to ensure alignment with proposal submissions.

Coordinate and ensure proper execution of contractual documents such as POs, SOs, WOs, and service agreements.

Monitor and ensure compliance with client’s administrative requirements (e.g., insurance, reporting obligations).

Invoicing & Payment Follow-Up:

Prepare and submit accurate invoices based on approved timesheets or milestones.

Requirements:

• An engineering background is highly recommended.
• Must be a Chinese speaker to liaise with the counterpart in China.
• Must possess a Bachelor's degree
• Fresh graduates are welcome to apply.