Talent Acquisition Senior Executive

Toll Group; Klang City; On-site; MYR 42,000 - 78,000; Full time

Job summary

Toll Group in Malaysia is seeking an ANZ Talent Acquisition Administrator to provide centralized recruitment administration and coordination support across the ANZ Talent Acquisition function. The role handles high-volume transactions and ensures policy compliance.

You will manage job adverts, ATS (Workday) workflows, candidate communications, and onboarding documentation, while maintaining data integrity and driving improvements to candidate experience.

Qualifications

• Experience in applicant tracking systems (ATS) and HR software.
• 1-3 years administration experience in Talent Acquisition or HR in high-volume environments.
• Experience with ATS.
• Experience coordinating interviews and recruitment processes.
• Excellent communication and interpersonal skills with candidates, hiring managers, and stakeholders.
• Strong organisational skills and ability to manage multiple priorities and tight deadlines.
• Ability to work independently and in a team.
• Data-driven mindset for decision making.
• Experience using Canva for creating presentations, social media content, and marketing materials.

Responsibilities

• Create and publish job advertisements across channels.
• Manage requisition administration within the ATS (e.g., Workday).
• Maintain recruitment records and documentation.
• Coordinate candidate communications throughout recruitment.
• Generate employment contracts and offers.
• Coordinate pre-employment screening activities.
• Ensure recruitment documentation is complete and stored properly.
• Act as primary contact for recruitment administration queries.
• Ensure timely candidate updates and onboarding documentation.
• Support surveys and feedback collection.

Skills

ATS experience

Interpersonal skills

Communication

Organisational skills

Independent worker

Data-driven mindset

Canva usage

Tools

Workday Recruiter

Workday

Hire Right

Logic Health

Job description

About Toll Group

At Toll, we do more than just logistics – we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post – www.tollgroup.com

OVERALL PURPOSE OF THE JOB

The ANZ Talent Acquisition Administrator provides centralised recruitment administration and coordination support across the ANZ Talent Acquisition function. The role is responsible for ensuring recruitment activities are executed accurately, efficiently and in compliance with company policy and governance requirements.

The position is the operational support of the ANZ Talent Acquisition team, managing high-volume administrative processes across the end-to-end recruitment lifecycle. This is a highly transactional and process driven role.

This role is critical in delivering a positive candidate and hiring manager experience while supporting the achievement of recruitment service levels and business hiring objectives.

Recruitment Administration

• Create and publish job advertisements across internal and external channels.
• Manage requisition administration within the Applicant Tracking System (ATS), eg, Workday
• Maintain recruitment records and documentation.
• Coordinate candidate communications throughout the recruitment process.
• Generate employment contract and offer documentation.
• Coordinate pre-employment screening activities.
• Ensure all recruitment documentation is completed and stored appropriately.

Candidate Experience

• Act as the primary point of contact for recruitment administration enquiries.
• Ensure candidates receive timely communication and updates.
• Coordinate offer documentation and onboarding administration.
• Support candidate surveys and feedback collection.
• Maintain a professional and customer-focused recruitment experience.

Background Checking and Compliance

• Initiate and track, National Police Checks, Right to Work verification, Pre-employment medical assessments, etc.
• Monitor completion and elevate delays.
• Ensure compliance with company recruitment policies and regulatory obligations.

Recruitment System

• Maintain data integrity across recruitment systems (Workday, Hire Right, Logic Health).
• Update candidate records and workflow statuses.
• Identify and implement improvements to enhance recruitment effectiveness and efficiency.

Continuous Improvement

• Identify opportunities to streamline recruitment administration.
• Develop and maintain recruitment process documentation.
• Support implementation of new recruitment technologies and automation.
• Contribute ideas to improve efficiency, quality and customer experience

SKILLS ESSENTIAL TO THE JOB

• Experience in applicant tracking systems (ATS) Workday Recruiter a plus and other relevant HR software.
• 1-3 years administration experience in Talent Acquisition, Human Resources or high-volume recruitment environments. Ideally in geographically dispersed team.
• Experience working with Applicant Tracking Systems (ATS).
• Experience coordinating interviews and recruitment processes.
• Exceptional communication and interpersonal skills, with the ability to build rapport with candidates, hiring managers, and stakeholders.
• Excellent organisational skills, with the ability to manage multiple priorities and deliver results within tight deadlines.
• Ability to work independently and as part of a team, demonstrating a collaborative and flexible approach.
• Problem-solving and decision-making abilities, with a data-driven mindset.
• Experienced in using Canva for creating presentations, social media content, flyers, posters, and marketing materials.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.