Supply Chain Coordinator

BIPO; Seberang Perai; Hybrid; MYR 67,000 - 123,000; Full time

Benefits offered by this job

WFH initially

Long-term headcount

Global HR Partner / EOR

Statutory benefits (EPF/SOCSO/EIS)

Job summary

BIPO is seeking an Operations & Supply Chain Coordinator in Penang, Malaysia. The role bridges international customers, regional procurement, and local warehouse operations, with an initial work-from-home setup transitioning to a Bukit Mertajam facility.

You will join a fast-paced, collaborative team managing orders, shipments, and system-driven workflows. Mandarin-English-Malay fluency is essential for regional communication.

Qualifications

• 1–5 years of experience in order management, logistics, or supply chain coordination.
• Fresh graduates with relevant internships in supply chain, logistics, manufacturing, or freight forwarding are encouraged to apply.
• SAP or Microsoft Dynamics NAV experience is a plus.
• Fluency in Mandarin, English, and Malay is essential for regional coordination.
• Penang-based with transition to a permanent Bukit Mertajam office.

Responsibilities

• End-to-End Order Mastery: manage and process customer POs using enterprise systems, serving as the primary ops contact.
• Logistics & Shipment Orchestration: coordinate daily shipment schedules and monitor TMS for on-time delivery.
• Supply Chain Problem Solving: work with procurement to track materials and resolve bottlenecks.
• Warehouse Synergy: liaise with the warehouse team and visit Bukit Mertajam once ready.
• Process Optimization: document and improve daily operations and SOPs.

Skills

Order Management

Logistics Coordination

Supply Chain Coordination

Customer Service

Tools

SAP

Microsoft Dynamics NAV

Job description

Position: Operations & Supply Chain Coordinator (US MNC / Regional Hub)

Location: Penang, Malaysia (Initially WFH, transitioning to Bukit Mertajam facility)

Working Hours: Monday – Friday, 8:30 AM - 5:30 PM (or 9:00 AM - 6:00 PM)

Employment Model: Long-term stable headcount under an Employer of Record (EOR) framework, facilitated with full statutory coverage (EPF, SOCSO, EIS) by a global HR partner.

About the Company

Our client is a US-headquartered, Fortune 500-level global leader specializing in customized industrial packaging and B2B supply chain solutions. With a massive global network and backing by top-tier US private equity, they are a dominant force in the industry.

They have an established and growing operations hub in Bukit Mertajam, Penang dedicated to supporting high-end manufacturing clients across the Northern region. This is a great opportunity to join a close-knit, highly collaborative core team (currently 6 members) and play a critical role in driving their regional supply chain success.

The Opportunity

We are looking for a highly driven Operations & Supply Chain Coordinator who thrives in a fast-paced, multi-faceted environment. You will be the vital bridge connecting international customers, regional procurement teams, and local warehouse operations.

Key Responsibilities:

• End-to-End Order Mastery: Accurately manage and process customer Purchase Orders (POs) using enterprise systems (SAP/Navision), acting as the primary operational point of contact.
• Logistics & Shipment Orchestration: Coordinate daily shipment schedules, monitor transportation management systems (TMS), and ensure timely, flawless delivery commitments.
• Supply Chain Problem Solving: Work hand-in-hand with procurement teams to track material availability, proactively identify potential supply chain bottlenecks, and provide swift solutions.
• Warehouse Synergy: Act as the key liaison with the warehouse floor. Once the Bukit Mertajam facility is fully ready, you will conduct site visits to ensure outbound shipments are seamlessly executed.
• Process Optimization: Collaborate with the existing team to continuously improve and document daily operational workflows and SOPs.

Who We Are Looking For:

• Experience: 1 to 5 years of solid experience in Order Management, Customer Service Operations, Logistics, or Supply Chain Coordination (B2B or manufacturing background is highly preferred).
• Proactive Fresh Graduates with relevant internship experience in supply chain, logistics, manufacturing, or freight forwarding are warmly encouraged to apply!
• System Savvy: Hands-on experience with SAP or Microsoft Dynamics NAV is a plus.
• Language Power: Professional fluency in Mandarin, English, and Malay is essential to communicate smoothly with regional suppliers, global stakeholders, and local warehouse teams.
• Team Player Mindset: Self-motivated and highly independent, yet an excellent team player who can collaborate seamlessly with the current 6-member local team.
• Location: Currently based in Penang/Mainland and comfortable transitioning to a permanent office/factory setup in Bukit Mertajam.

Employment Details & What We Offer:

• Employment Structure: This is a long-term, dedicated headcount for our client's strategic regional operations. To facilitate an agile and compliant structure while the client scales their local entity, your employment contract and full statutory benefits (EPF, SOCSO, EIS, PCB) will be legally managed and protected by our Global HR Partner via an Employer of Record (EOR) model. You will enjoy a seamless, standard full-time experience while reporting directly to the client's management team.
• Close-Knit Environment: Be part of a focused, supportive 6-person core team where your contributions are highly visible and valued.
• Global Exposure: Work directly with international stakeholders and world-class supply chain systems.
• Flexible Transition: Enjoy the flexibility of working from home (WFH) before officially moving into the Bukit Mertajam facility.