Strategic Program Planner: Scheduling & Document Control

Novonesis; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Novonesis is seeking a program planning and document control coordinator to support multi-project food and pharma programs in Kuala Lumpur. You will strengthen planning, progress tracking and document governance to enable compliant, on-time delivery.

You will collaborate with project managers, contractors and international stakeholders, maintain master schedules, manage documents and generate progress reports to help leadership identify risks and keep programs aligned.

Qualifications

• Bachelor’s degree or above in Engineering, Construction Management, Project Management, Information Management or a related field.
• 2–4 years of experience in planning, scheduling, project support or document control.
• Basic understanding of project and program management processes, particularly planning and progress control.
• Strong Excel and Microsoft Office skills for data tracking, reporting and visualization.
• Familiarity with document control practices, including revision control, transmittals and structured filing systems.
• High level of accuracy, attention to detail and strong organizational skills.
• Good communication and coordination skills, with the ability to work with multiple project managers and external partners.
• Ability to handle time pressure and manage multiple parallel tasks in a structured way.
• English reading and writing skills sufficient for technical documents and regular professional communication.

Responsibilities

• Assisting in developing and maintaining the overall program master schedule across multiple food and pharma projects.
• Consolidating and integrating individual project schedules from project managers and contractors.
• Tracking milestones, critical paths and key interfaces between civil, utilities, process and validation activities.
• Identifying schedule deviations, risks and potential delays, and supporting recovery or mitigation planning.
• Collecting, verifying and consolidating weekly and monthly progress data from internal teams and external partners.
• Updating schedule tools and trackers, preparing progress curves, look-ahead plans and summary dashboards.
• Preparing program-level progress reports and presentations highlighting achievements, delays and upcoming milestones.
• Supporting progress review meetings and following up on action items.
• Setting up and maintaining a structured document management system, including naming conventions, version control and archiving.
• Managing distribution and filing of drawings, design packages, meeting minutes, change requests and approvals.
• Ensuring that the latest approved documents are clearly identified and accessible to relevant stakeholders.
• Coordinating document control interfaces with design institutes, contractors, suppliers and internal departments.

Skills

Planning & scheduling

Document control

Communication

Attention to detail

Time management

English proficiency

Education

Bachelor’s degree in Engineering/Construction Management/Project Management/Information Management

Tools

MS Project

Microsoft Office

MS Excel

Job description

Novonesis is seeking a program planning and document control coordinator to support multi-project food and pharma programs in Kuala Lumpur. You will strengthen planning, progress tracking and document governance to enable compliant, on-time delivery.

You will collaborate with project managers, contractors and international stakeholders, maintain master schedules, manage documents and generate progress reports to help leadership identify risks and keep programs aligned.