Project planner (site-based Rayong)

Novonesis; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Novonesis is seeking a program planning and document control coordinator to support multi-project food and pharma programs in Kuala Lumpur. You will strengthen planning, progress tracking and document governance to enable compliant, on-time delivery.

You will collaborate with project managers, contractors and international stakeholders, maintain master schedules, manage documents and generate progress reports to help leadership identify risks and keep programs aligned.

Qualifications

• Bachelor’s degree or above in Engineering, Construction Management, Project Management, Information Management or a related field.
• 2–4 years of experience in planning, scheduling, project support or document control.
• Basic understanding of project and program management processes, particularly planning and progress control.
• Strong Excel and Microsoft Office skills for data tracking, reporting and visualization.
• Familiarity with document control practices, including revision control, transmittals and structured filing systems.
• High level of accuracy, attention to detail and strong organizational skills.
• Good communication and coordination skills, with the ability to work with multiple project managers and external partners.
• Ability to handle time pressure and manage multiple parallel tasks in a structured way.
• English reading and writing skills sufficient for technical documents and regular professional communication.

Responsibilities

• Assisting in developing and maintaining the overall program master schedule across multiple food and pharma projects.
• Consolidating and integrating individual project schedules from project managers and contractors.
• Tracking milestones, critical paths and key interfaces between civil, utilities, process and validation activities.
• Identifying schedule deviations, risks and potential delays, and supporting recovery or mitigation planning.
• Collecting, verifying and consolidating weekly and monthly progress data from internal teams and external partners.
• Updating schedule tools and trackers, preparing progress curves, look-ahead plans and summary dashboards.
• Preparing program-level progress reports and presentations highlighting achievements, delays and upcoming milestones.
• Supporting progress review meetings and following up on action items.
• Setting up and maintaining a structured document management system, including naming conventions, version control and archiving.
• Managing distribution and filing of drawings, design packages, meeting minutes, change requests and approvals.
• Ensuring that the latest approved documents are clearly identified and accessible to relevant stakeholders.
• Coordinating document control interfaces with design institutes, contractors, suppliers and internal departments.

Skills

Planning & scheduling

Document control

Communication

Attention to detail

Time management

English proficiency

Education

Bachelor’s degree in Engineering/Construction Management/Project Management/Information Management

Tools

MS Project

Microsoft Office

MS Excel

Job description

Interested in a career that matters? Do you enjoy bringing structure, clarity and transparency to complex programs? In this role, you will support multi-project food and pharmaceutical programs by strengthening planning, progress tracking and document control. You will work closely with project managers, contractors and international stakeholders to ensure reliable schedules, accurate reporting and well-controlled project documentation—enabling safe, timely and compliant project delivery. The Role & Your Impact This is a program-level coordination and support role with a strong focus on planning, progress control and document management. Your work will help leadership and project teams make informed decisions, manage risks early and keep multiple projects aligned.

Key responsibilities include:

• Assisting in developing and maintaining the overall program master schedule across multiple food and pharma projects.
• Consolidating and integrating individual project schedules from project managers and contractors.
• Tracking milestones, critical paths and key interfaces between civil, utilities, process and validation activities.
• Identifying schedule deviations, risks and potential delays, and supporting recovery or mitigation planning.
• Collecting, verifying and consolidating weekly and monthly progress data from internal teams and external partners.
• Updating schedule tools and trackers, preparing progress curves, look-ahead plans and summary dashboards.
• Preparing program-level progress reports and presentations highlighting achievements, delays and upcoming milestones.
• Supporting progress review meetings and following up on action items.
• Setting up and maintaining a structured document management system, including naming conventions, version control and archiving.
• Managing distribution and filing of drawings, design packages, meeting minutes, change requests and approvals.
• Ensuring that the latest approved documents are clearly identified and accessible to relevant stakeholders.
• Coordinating document control interfaces with design institutes, contractors, suppliers and internal departments.

What You’ll Need to Be Successful

• Bachelor’s degree or above in Engineering, Construction Management, Project Management, Information Management or a related field.
• 2–4 years of experience in planning, scheduling, project support or document control.
• Basic understanding of project and program management processes, particularly planning and progress control.
• Strong Excel and Microsoft Office skills for data tracking, reporting and visualization.
• Familiarity with document control practices, including revision control, transmittals and structured filing systems.
• High level of accuracy, attention to detail and strong organizational skills.
• Good communication and coordination skills, with the ability to work with multiple project managers and external partners.
• Ability to handle time pressure and manage multiple parallel tasks in a structured way.
• English reading and writing skills sufficient for technical documents and regular professional communication.

Additional Skills & Interests We Value

• Experience in food, pharmaceutical, biotech or other industrial projects.
• Hands-on experience with scheduling tools such as MS Project or equivalent.
• Exposure to program-level reporting across multiple parallel projects.
• Experience working in multicultural or international project environments.

What We Offer

• Exposure to complex, multi-project programs in regulated industries.
• Close collaboration with experienced project managers, engineers and external partners.
• Opportunities to develop skills in program planning, reporting and document governance.
• A collaborative, professional environment focused on quality, safety and continuous improvement.

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.