STOREKEEPER, PHARMACY

KPJ Selangor Specialist Hospital; Petaling Jaya; On-site; MYR 26,000 - 38,000; Full time

Job summary

KPJ Selangor Specialist Hospital is seeking a Storekeeper to support the Senior Storekeeper in hospital pharmacy stock management and routine purchasing. You will handle GRN, stock checks, FIFO, and ensure correct storage and documentation; participate in stock takes and maintain stock accuracy.

Candidates with SPM and hospital store experience, maths aptitude and computer literacy are encouraged to apply. The role is based at KPJ Selangor Specialist Hospital with ward and department

Qualifications

• SPM or equivalent is required.
• Experience in hospital store work is preferred.
• Good Mathematics grades.
• Basic computer literacy and familiarity with inventory systems.

Responsibilities

• Assist in preparing purchase orders and obtaining pharmacist approval.
• Generate Goods Received Notes (GRN) for received stock.
• Respond to emergency drug requests promptly.
• Source medications during stock shortages or supplier gaps.
• Maintain FIFO for transfers and stock movements.
• Keep accurate bin cards and ensure proper stock documentation.
• Monitor fridge and store conditions and report issues.
• Organize stocks and ensure safe storage.

Skills

Physically fit

Driving licence

Interpersonal skills

Communication

Team player

Education

SPM

Tools

Hospital inventory software

Job description

Job Requirements:

Main Responsibilities

• Assist the Senior Storekeeper in preparing purchase orders and obtaining authorization from the Pharmacist.
• Assist the Senior Storekeeper in generating Goods Received Notes (GRN).
• Attend to emergency calls related to drug requirements.
• Source medications in cases of insufficient stock or emergency requirements during the absence of the Chief Pharmacist, Pharmacist, or Senior Storekeeper.
• Understand and carry out pharmaceutical care in line with the hospital’s Vision, Mission, Core Values, and Objectives.
• Understand the Pharmacy Service’s organizational structure and workflow.
• Attend meetings to discuss issues and matters related to pharmacy operations.
• Follow the FIFO (First In, First Out) method for all transfers and issues, except for emergency items.
• Ensure correct tagging and accurate delivery of goods to the wards.
• Supply stocks to wards and other departments as floor stock according to the set schedule.
• Issue stocks to dispensary and perform computer stock transfers upon request.
• Respond promptly to queries regarding stock availability.
• Maintain proper stock control both physically and in the system.
• Be accountable for consignment items and ensure accurate system entry.
• Verify that all items supplied by vendors match purchase orders or delivery notes in terms of type, quantity, and specification.
• Notify the Senior Storekeeper or Pharmacist of partially completed purchase orders or back-ordered drugs.
• Ensure all items supplied are in good condition with acceptable expiry dates (minimum one year).
• Inform the Senior Storekeeper or Pharmacist of stocks running low or reaching minimum levels.
• Ensure all items received are stored according to their required storage conditions.
• Organize and store goods properly for easy accessibility and optimal space utilization.
• Complete all documentation accurately and promptly, including bin cards, non-conformance reports, and other required forms.
• Enter all transfers into the electronic database accurately and within 24 hours.
• Maintain proper documentation and records of all stock transactions.
• Conduct regular checks on slow-moving or short-expiry items and inform the Senior Storekeeper/ Pharmacist for rotation or exchange.
• Monitor refrigerator temperatures regularly and report any malfunction to the Senior Storekeeper / Pharmacist.
• Participate actively in stock takes organized by the hospital.
• Maintain cleanliness, tidiness, and orderliness of all work areas and store floors to ensure a safe and efficient environment.
• Participate in various committees or activities as assigned by management.
• Perform any other duties as assigned by the Chief Pharmacist or Pharmacist.

Other Duties and Responsibilities

• Perform any other responsibilities as assigned by immediate superior or hospital management

Requirements:

Education:

• Sijil Pelajaran Malaysia (SPM)

Knowledge and Experiences:

• Experience in hospital store work
• Good grade in Mathematics.
• Demonstrate knowledge of computer programs related to work .

Skills & Competencies:

Special skills required

• Must be physically fit and able to cope with lifting and walking considerable distances.
• Possess Driving License

Personal attributes

• Prepared to understand and follow the Hospital rules and regulations
• Demonstrates positive attitude when it comes to additional duties required by the Hospital administration.
• Has good interpersonal and communication skill
• Reliable, dependable, enthusiastic and self-motivated.

Prepared to work as a team and ability to work on own initiative