Senior Office & Operations Executive

Clarks group; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Clarks group is seeking an Executive, Retail & Corporate Support to ensure head office runs smoothly, managing office administration, facilities, and vendor coordination, and handling corporate card management and travel arrangements with executive assistance to senior leaders.

The role also serves as the first point of contact for Building Management and office vendors, supports HR onboarding/offboarding, and backs the Wholesale GTM events.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, HR or related field.
• Minimum 3–8 years of experience in office administration, facilities or executive support; senior level for 5+ years with independent vendor and budget management.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience with Concur or similar expense systems; PO and procurement processes.
• Working knowledge of DBKL premise licensing, building management procedures and basic fire safety requirements in Kuala Lumpur.
• Excellent command of English and Bahasa Malaysia.

Responsibilities

• Manage corporate card and expenses per policy, monthly reconciliation.
• Coordinate travel bookings and vendor payments.
• Oversee facilities: cleaning, pest control, and vendor management.
• Liaise with Building Management and HR for onboarding/offboarding.
• Provide Executive/Personal Assistant support: schedule meetings and minutes.
• Procure and manage vendors, review performance.
• Support GTM events and vendor coordination.

Skills

Highly organized

Attention to detail

Discretion

Communication skills

Problem solver

English/Bahasa Malaysia

Education

Bachelor's or Diploma in Admin

Tools

Excel

Outlook

Concur

PO & procurement

DBKL licensing

Building management

Fire safety basics

Job description

Clarks group is seeking an Executive, Retail & Corporate Support to ensure head office runs smoothly, managing office administration, facilities, and vendor coordination, and handling corporate card management and travel arrangements with executive assistance to senior leaders.

The role also serves as the first point of contact for Building Management and office vendors, supports HR onboarding/offboarding, and backs the Wholesale GTM events.