Senior Facilities Buyer

Jones Lang LaSalle Property Consultants Pte Ltd

Kulim

On-site

MYR 120,000 - 180,000

Full time

11 days ago

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Malaysia seeks a Senior Facilities Buyer to support the Remote Operations Center, overseeing PRs and POs in SAP Ariba, ensuring data accuracy and compliance. You will drive issue resolution, coordinate with Accounts Payable, and monitor accruals and PO status, maintaining high standards of data quality and process controls.

Responsibilities include processing PRs/POs, validation of quotes, proper classification, and adherence to approval

Qualifications

Bachelor's or equivalent with procurement experience options.
SAP Ariba experience required, 1 year minimum.
Proficient in ERP systems and Excel (pivot, lookup).
English proficiency and language certifications required.

Responsibilities

Process Purchase Requests and Purchase Orders in SAP Ariba.
Ensure correct coding, cost centers, budgets, and data accuracy.
Validate quotes and classify capital vs. expense appropriately.
Route POs through approvals and notify vendors.
Monitor PO status and resolve processing issues.
Coordinate with Accounts Payable to expedite payments.
Maintain PO accruals and exception documentation.

Skills

Time management

Data entry accuracy

English fluency

Communication skills

Attention to detail

Independent judgment

Education

Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field

Associate's degree with 2+ years of procurement experience

High school diploma with 4+ years procurement processing experience

Tools

SAP Ariba

ERP systems

Microsoft Excel

Graphite Connect

Job description

Remote Operations Center — Facilities Procurement Operations

Position Summary

We are seeking a detail-oriented Senior Facilities Buyer to join our Remote Operations Center team supporting facilities procurement operations. This role is responsible for the administrative processing and system management of purchase requests and purchase orders, ensuring accurate data entry, compliance with approval workflows, and proactive issue resolution. The successful candidate will play a critical role in achieving our goal of reducing PO approval cycle time by 20-30% while maintaining high standards of data quality and process compliance.

Key Responsibilities

Purchase Request & Order Processing (70%)

Create and process Purchase Requests (PRs) in SAP Ariba based on requisitions from sourcing teams
Ensure accurate commodity coding for proper tax status determination and spend categorization
Validate and input itemized quotes, including proper capital vs. expense classification
Verify cost center codes, budget information, and "requested on behalf of" data accuracy
Review and validate completeness of decision quality responses in justification forms for requests ≥$25K
Support data integrity across integrated systems by following prescribed data entry standards
Route approved purchase orders through proper approval channels based on dollar thresholds
Distribute final approved POs to vendors through Ariba and confirm acceptance
Monitor PO status and proactively identify potential processing issues
Resolve invoicing discrepancies with suppliers using documented troubleshooting procedures
Follow established escalation pathways for complex payment and processing issues
Coordinate with Accounts Payable teams to expedite payment processing when appropriate
Track and manage PO accruals for financial reporting accuracy
Generate exception reports and maintain comprehensive issue resolution documentation

Administrative Support & Compliance (10%)

Maintain PO status tracking, audit trails, and historical documentation
Support transition management activities and process documentation
Coordinate with PO Program Owner on approval documentation for high-value requests
Facilitate system updates for receipt confirmations and delivery status

Required Qualifications

Education & Experience

Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field; OR
Associate's degree with 2+ years of procurement/purchasing experience; OR
High school diploma with 4+ years of relevant procurement processing experience

Technical Skills

SAP Ariba experience required - minimum 1 year of hands-on experience with Ariba Buying, Purchase Requisitions, and Purchase Order processing
Proficiency in ERP systems and procurement platforms
Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis)
Experience with Graphite Connect or similar vendor integration platforms preferred

Soft Skills

Strong time management, professional written and verbal communication
Commitment to high ethical standards and confidentiality
Ability to exercise independent judgment
Strong data entry accuracy and attention to detail
English Fluency: Minimum C1 Advanced level or equivalent required. Must possess exemplary written and verbal business communication skills for global operations and stakeholder management.
Accepted Certifications: Minimum MUET (Malaysian University English Test) Band 5.0, IELTS 7.0–8.0, or equivalent standardized language evaluation assessment.

Core Competencies

Strong analytical and problem-solving skills with ability to troubleshoot system and process issues
Excellent written and verbal communication skills for vendor and internal stakeholder interaction
Understanding of procurement processes, approval workflows, and financial controls
Knowledge of accounting principles related to purchase orders, accruals, and invoice processing

Preferred Qualifications