Senior Executive (Administration & Building Maintenance & Membership Management

Real Estate & Housing Developers' Association Malaysia (REHDA); Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading real estate association in Malaysia is seeking a Senior Executive to oversee building maintenance, procurement tasks, and membership management. The ideal candidate should have a degree or diploma, experience in administrative roles, and strong organizational skills. Responsibilities include ensuring the building's upkeep, liaising with vendors, and engaging with members for marketing and database maintenance. Proficiency in MS Office and good communication skills in English and Bahasa Malaysia are essential.

Qualifications

• Degree/Diploma holder in related disciplines.
• Experience in building administration & maintenance, procurement and membership servicing.
• Good communication and negotiation skills.
• Strong organizational and time-management skills.
• Able to work under pressure in a fast-paced environment.
• Proficient in MS office.

Responsibilities

• Ensure the Wisma REHDA building is well-maintained and safe.
• Main liaison with vendors and service providers.
• Coordinate facility bookings and oversee procurement.
• Assist in managing and marketing REHDA membership.
• Provide administrative support during events.

Skills

Building administration

Procurement

Membership servicing

Communication skills

Organizational skills

Time-management

Customer oriented

MS Office proficiency

Education

Degree/Diploma in related disciplines

Job description

Senior Executive (Administration & Building Maintenance & Membership Management

A. Building Administration & Maintenance (Wisma REHDA)

• Ensure the Wisma REHDA building is well‑maintained, safe and in good working condition at all times including schedule/monitor monthly maintenance works, preventive maintenance and corrective repairs, including follow‑ups on defects until completion.
• Main liaison with all vendors, service providers and contractors (cleaning, security, lifts, air‑conditioning, landscaping, pest control, IT maintenance, etc.).
• Marketing of rental spaces, coordinate facility bookings and ensure the meeting rooms and event spaces are in good condition for internal/external use. Preparation of contracts/agreements and ensuring compliance with stipulated terms.
• Oversee procurement related to building upkeep, assets, furniture and equipment, including sourcing quotations, vendor evaluation and asset inventory control.
• Maintain asset registers and records of repair/service history.
• Record keeping of Sales & Purchase Agreement of Wisma REHDA and its Branches.

B. Administration & Procurement

• Prepare purchase requests, obtain quotations and support procurement evaluation based on Association’s procedures.
• Ensure proper documentation, filing and record‑keeping for administrative items and vendor contracts/agreements.
• Assist in policy implementation related to administrative SOPs, procurement processes and building usage guidelines.
• Insurance renewals related to building, fixtures, fittings, public liability, etc.

C. Membership Management & Marketing

• Assist in the management and marketing of REHDA membership.
• Handle enquiries, registration, renewals, updates of member information and issuance of membership certificates.
• Engage with members professionally, maintain accurate membership database and assist in data reporting and statistics for management’s use.

D. General Responsibilities

• Provide administrative support during events, meetings and official programmes held at Wisma REHDA.
• Assist in budget preparation related to building maintenance, asset procurement and membership activities.
• Perform any other duties as may be required by Management from time to time.

Requirements

• Degree/Diploma holder in related disciplines.
• Experience in building administration & maintenance, procurement and membership servicing.
• Good communication and negotiation skills, able to handle vendors and members professionally.
• Strong organizational and time‑management skills, customer oriented and able to handle multiple projects simultaneously.
• Able to work under pressure, systematically in a very fast paced environment with minimum supervision - independently or in a team.
• Proficient in MS office and comfortable with data reporting.
• Good command of verbal and written English and Bahasa Malaysia.