Senior Executive, Admin & Board Support

Capitaland Retail Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Capitaland Retail Malaysia Sdn Bhd is seeking a seasoned secretary to support the retail management team with scheduling, travel arrangements, and general administrative duties. The role requires meticulous document handling and strong English written and spoken skills.

You will prepare correspondences, record minutes, maintain confidentiality, coordinate with internal and external stakeholders, and assist in reports and board slides.

Qualifications

• Diploma/Advanced/Higher Diploma or Bachelor’s degree in Business Studies, Administration, Management, or equivalent.
• Minimum of 5 years’ experience in a related field.
• Excellent written and spoken English; ability to draft and edit letters, papers and reports.
• Proficient in Microsoft Excel and PowerPoint.

Responsibilities

• Schedule and arrange appointments for retail management team.
• Arrange travel including flights and accommodations.
• Perform general admin tasks: filing, photocopying, document retrieval.
• Prepare correspondences and memorandums with accuracy.
• Record minutes of meetings and handle confidential matters.
• Liaise with internal staff, clients, and external agencies on behalf of management.

Skills

English proficiency

Organizational skills

Communication skills

Professional writing

Education

Bachelor’s degree / Diploma in Business or related

Tools

Microsoft Excel

PowerPoint

Job description

Capitaland Retail Malaysia Sdn Bhd is seeking a seasoned secretary to support the retail management team with scheduling, travel arrangements, and general administrative duties. The role requires meticulous document handling and strong English written and spoken skills.

You will prepare correspondences, record minutes, maintain confidentiality, coordinate with internal and external stakeholders, and assist in reports and board slides.