Senior Corporate Secretarial Executive
Piloto Asia Pte Ltd
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Benefits offered by this job
Job summary
Qualifications
- Proven experience in Corporate Secretarial within professional services.
- Knowledge of Singapore Companies Act and ACRA compliance.
- Ability to draft board resolutions and advisory notes.
Responsibilities
- Manage corporate secretarial functions for Singapore private limited companies.
- Mentor junior staff and ensure compliance with regulations.
- Support client advisory on governance and best practices.
Skills
Education
Job description
Join Piloto Asia's Corporate Secretarial team to manage a portfolio of Singapore private limited companies. You'll handle full-spectrum corporate secretarial functions, ensure regulatory compliance, and mentor junior team members — all while working remotely from Malaysia.
You will manage full corporate secretarial functions for a portfolio of Singapore private limited companies, including:
Company incorporation
Annual returns and statutory filings with ACRA
Hands‑on navigation of ACRA's online portal
Ensuring full compliance with ACRA's Corporate Service Provider (CSP) regulatory requirements, including AML/CFT documentation and client acceptance protocols. You'll perform Know Your Customer (KYC), Customer Due Diligence (CDD), Ongoing Due Diligence (ODD), and Enhanced Due Diligence (ECDD) checks for new and existing clients in line with AML/CFT regulations. You'll also support the preparation, maintenance, and implementation of Internal Policies, Procedures & Controls (IPPC) in line with CSP requirements.
You'll act as the primary point‑of‑contact for clients on corporate secretarial matters and provide advisory support on corporate governance, regulatory requirements, and best practices. You will handle complex transactions including:
Share Transfers and Allotment of Shares
Capital Reduction and Buy‑Backs
Share Option Plans
Strike‑off applications
Restructuring of Entities
Amendments to Company Constitution
You'll assist in training, supervising, and mentoring junior corporate secretarial staff — reviewing work for accuracy and quality. You'll also contribute to process improvements and maintain high standards of compliance documentation.
Rewarding Professional Exposure: Your career growth won't be bounded by organisational structures. As you advance, you'll expand your exposure to new client segments including financial institutions, cross‑border jurisdictions, and additional professional qualifications.
Extreme Ownership and Autonomy: Take full ownership of your tasks and independently execute client requests once direction has been aligned. You're accountable for your responsibilities and the results you deliver.
Impact on Company Strategy: As part of a boutique yet rapidly growing team, have direct involvement in shaping the company's strategic direction with the opportunity to contribute and implement your ideas.
At least 5 years of proven experience in the Corporate Secretarial field within a professional services firm. Essential knowledge includes:
Singapore Companies Act
ACRA compliance requirements
Corporate governance practices
Strong command of written and spoken English
Ability to draft board resolutions, minutes, and client advisory notes clearly and professionally
Understanding and hands‑on experience with Singapore Pte Ltd is compulsory.
You demonstrate a strong drive for continuous improvement and the ability to propose initiatives that enhance operational efficiency proactively. A high level of attention to detail is essential, as you will guide and support the corporate secretarial team in their day‑to‑day responsibilities with minimal supervision from Management.
Remote working based anywhere in Malaysia.
At Piloto Asia, we believe that our people are the true pilots of our success. We provide more than just a workplace — we offer a platform for growth, collaboration, and impact.
Meaningful Impact & Empowerment: Play a vital role in driving the success of entrepreneurs and businesses across Asia, with autonomy to make significant decisions.
People‑Centric & Collaborative Culture: A human‑first, supportive, and inclusive environment that values diversity and promotes cross‑cultural collaboration.
Learning & Career Growth: Clear and accelerated career progression opportunities, continuous skill development, and potential leadership pathways as the company scales.
Competitive Rewards: Fair and attractive compensation packages alongside meaningful benefits.
Work‑Life Balance & Flexibility: Flexible work arrangements including hybrid and remote options.
- Value relationships over transactions
- Thrive in collaborative, fast‑paced environments
- Are curious and eager to learn across disciplines
- Care about doing quality work that makes a real difference
- Prefer a rigid 9‑5 with no flexibility
- Avoid client interaction or collaboration
- Only want to work on one narrow task repeatedly
- Prioritize brand‑name prestige over actual learning and impact
Send your detailed CV to hr@pilotoasia.com including your date of availability, current salary, and expected salary.
Send us your CV and let's start a conversation.
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