SALES SUPPORT

BEAKS DEVELOPMENT SDN BHD; Petaling Jaya; On-site; MYR 30,000 - 42,000; Full time

Job summary

BEAKS DEVELOPMENT SDN BHD in Malaysia is seeking an administrative assistant to support the sales team. The role handles calls and enquiries from purchasers, sales agents, financial institutions, and solicitors, and ensures accurate documentation.

You will prepare and verify quotations, sales orders, invoices, and other documents while maintaining up-to-date customer records and sales databases. A proactive, detail‑oriented approach is essential.

Responsibilities

• Provide administrative and clerical support to the sales team, including handling calls and enquiries from purchasers, sales agents, financial institutions, and solicitors
• Prepare, review, and verify quotations, sales orders, invoices, and other sales-related documents
• Maintain and update customer records, sales databases, and filing systems to ensure accurate and organized documentation
• Respond promptly to customer enquiries and provide timely assistance to ensure a high level of customer satisfaction
• Coordinate with customers on order status, delivery schedules, product availability, and other sales-related matters
• Verify the accuracy and completeness of Sale and Purchase Agreements (SPA), loan documentation, and other relevant sales documents
• Liaise with internal departments to ensure smooth order processing, documentation, and timely delivery
• Monitor sales orders and follow up on outstanding transactions to ensure timely completion
• Prepare periodic sales reports, update sales records, and maintain accurate sales documentation
• Support the sales team in daily operations to improve workflow efficiency, coordination, and customer satisfaction

Job description

This role provides administrative and clerical support to the sales team, handling calls and enquiries from purchasers, sales agents, financial institutions, and solicitors. You will prepare, review, and verify quotations, sales orders, invoices, and other sales-related documents, while maintaining accurate customer records and sales databases.

Key responsibilities

Provide administrative and clerical support to the sales team, including handling calls and enquiries from purchasers, sales agents, financial institutions, and solicitors

Prepare, review, and verify quotations, sales orders, invoices, and other sales-related documents

Maintain and update customer records, sales databases, and filing systems to ensure accurate and organized documentation

Respond promptly to customer enquiries and provide timely assistance to ensure a high level of customer satisfaction

Coordinate with customers on order status, delivery schedules, product availability, and other sales-related matters

Verify the accuracy and completeness of Sale and Purchase Agreements (SPA), loan documentation, and other relevant sales documents

Liaise with internal departments to ensure smooth order processing, documentation, and timely delivery

Monitor sales orders and follow up on outstanding transactions to ensure timely completion

Prepare periodic sales reports, update sales records, and maintain accurate sales documentation

Support the sales team in daily operations to improve workflow efficiency, coordination, and customer satisfaction