Sales Coordinator

Opensys (M) Berhad; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Opensys (M) Berhad in Malaysia is seeking a proactive sales support administrator to join our team. You will manage calendars, prepare meeting materials, and support the sales force with quotations and proposals.

This role requires a diploma in business/administration, strong organization, and proficiency in Microsoft Office. You will coordinate internal and external meetings and maintain filing systems to ensure smooth sales operations.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing, or equivalent.
• 2+ years of relevant work experience.
• Excellent organizational and multitasking abilities.
• Self-motivated, highly organized, and able to work under pressure to meet deadlines.
• Strong communication and interpersonal skills for effective teamwork and customer engagement.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Manage calendars, schedule appointments, prepare meeting materials, and track key deadlines.
• Schedule and organize internal and external meetings, including preparing agendas, taking minutes, booking meeting rooms, and handling visitor arrangements.
• Provide administrative support to the sales team.
• Assist sales team in preparing quotations and sales proposals.
• Maintain filing of sales-related documents such as contracts, agreements, and approvals.
• Manage internal sales WhatsApp groups, email distribution lists, and contact records.
• Liaise with internal teams and external parties on behalf of the sales team as needed.
• Handle day-to-day administrative duties and provide ad hoc support to the Sales leadership and team members as directed.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Attention to detail

Education

Diploma in Business/Administration

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Key Responsibilities

• Managing calendars, scheduling appointments, preparing meeting materials, and tracking key deadlines
• Schedule and organize internal and external meetings, including preparing agendas, taking minutes, booking meeting rooms, and handling visitor arrangements
• Provide relevant administration and support to the sales team
• Assist sales team in preparing quotations and sales proposals
• Maintain proper filing of sales-related documents such as contracts, agreements, and approvals
• Manage internal sales WhatsApp groups, email distribution lists, and contact records
• Liaise with internal teams and external parties on behalf of the sales team as needed
• Handle day-to-day administrative duties and provide ad hoc support to the Sales leadership and team members as directed

Job Requirements

• Possess at least a Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing, or equivalent
• At least 2 years of working experience in the related field
• Excellent organizational and multitasking abilities
• Self‑motivated, highly organized, and capable of working under pressure to meet tight deadlines
• Strong communication and interpersonal skills, essential for effective team collaboration and customer engagement
• Proficient in Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook