Sales Administrator (Automotive)

Proton FL EV; West Coast Division; On-site; MYR 28,000 - 45,000; Full time

Job summary

PROTON is seeking an organized Sales Administrator to support the automotive sales team. You will handle backend paperwork from bookings to JPJ registration, ensuring a smooth delivery experience for customers.

Responsibilities include order processing, documentation coordination for bank loans and insurance, and inventory tracking to support timely deliveries. Strong proficiency in Microsoft Office and good communication in Bahasa Malaysia and English are required.

Qualifications

• Minimum 1–2 years of experience in sales administration or similar role.
• Experience in automotive industry or car dealership is preferred.
• Fluency in Bahasa Malaysia and English is required for effective communication.

Responsibilities

• Process vehicle bookings and generate invoices; maintain sales records.
• Prepare documents for bank hire-purchase loans, insurance, and JPJ registration.
• Track inventory, monitor stock allocations and delivery schedules; support sales team with inquiries and monthly reports.

Skills

Organizational skills

Communication skills

Customer service

Bilingual: Bahasa Malaysia & English

Tools

Microsoft Office (Excel, Word)

Job description

We are seeking an organized and detail-oriented Sales Administrator to support our automotive sales team. You will handle the critical backend paperwork—from processing vehicle bookings and tracking inventory to coordinating JPJ registration and bank loan documentation—ensuring a seamless delivery experience for our customers.

Key Responsibilities

Order Processing: Handle vehicle bookings, generate invoices, and maintain accurate records of sales transactions.

Documentation & Coordination: Prepare and submit necessary documents for bank hire-purchase loans, insurance, and JPJ (Road Transport Department) vehicle registration/runner coordination.

Inventory Tracking: Monitor stock allocations, incoming shipments, and vehicle delivery schedules.

Sales Support: Assist the sales team with stock availability queries and compile monthly sales reports for management.

Requirements

Minimum 1–2 years of experience in sales administration, ideally within the automotive industry or a car dealership environment.

Familiarity with Malaysian automotive processes (JPJ, e-Daftar, insurance systems, and bank loan documentation) is highly preferred.

Proficiency in Microsoft Office (Excel, Word) and basic inventory or CRM software.

Strong organizational skills and the ability to work under tight deadlines.

Good communication skills in Bahasa Malaysia and English.

Automobile technology that's the pride and symbol of Malaysian innovation and dedication. 1985 marked a momentous year in Malaysia's history when the country's first national car, the Proton Saga, rolled out for the masses. PROTON is more than just a car company as its inception as a key driver of national development has seen the brand accelerate its learning curve through technology transfer with strategic partnerships and technical collaborations.

Today, PROTON continues designing and building cars which has remained an elusive dream for most nations, but made a reality for Malaysia in 1985 and has since been driving the landscape of Malaysia’s automotive industry.

PROTON

Automobile technology that's the pride and symbol of Malaysian innovation and dedication. 1985 marked a momentous year in Malaysia's history when the country's first national car, the Proton Saga, rolled out for the masses. PROTON is more than just a car company as its inception as a key driver of national development has seen the brand accelerate its learning curve through technology transfer with strategic partnerships and technical collaborations.

Today, PROTON continues designing and building cars which has remained an elusive dream for most nations, but made a reality for Malaysia in 1985 and has since been driving the landscape of Malaysia’s automotive industry.

What can I earn as a Sales Administrator