Sales & Admin Operations Intern

Kuka Systems GMBH Branch Office Paris; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Kuka Systems GMBH Branch Office Paris in Malaysia is seeking a detail-oriented Administrative & Commercial Support assistant to join our team. You will prepare quotations, handle inquiries, and support payments and records management across sales and accounts functions.

Responsibilities include contacting customers, updating payment statuses, maintaining documents, and assisting with internal reporting. The role requires English fluency, MS Office proficiency, and a proactive team player

Qualifications

• Candidate must possess or currently pursuing a diploma / bachelor’s degree in accountancy, business administration, or a related business study.
• Fluent in written and spoken English with strong communication skills.
• Proficient in Microsoft Office.
• Shows initiative, responsible, meticulous, independent and a team player.
• Organised and good sense of time management.

Responsibilities

• Prepare quotations and follow up with customers regarding their inquiries and orders.
• Conduct cold calls to potential customers to promote products and services.
• Provide prompt and professional responses to customer inquiries via email, phone, and other communication channels.
• Monitor customer payment statuses and outstanding invoices.
• Send account statements to customers and follow up on overdue payments to ensure timely settlements.
• Promptly and accurately update outstanding payment records.
• Assist in organizing and maintaining both hard copies and digital records of sales orders, purchase orders, contracts, PO sheets, AR tax invoices, and other relevant documents.
• Ensure proper filing and easy retrieval of documents for auditing and reference purposes.
• Provide general administrative assistance to the department as needed.
• Assist with internal reporting and the preparation of necessary documentation.
• Perform reviews of data quality assurance reports when required.
• Assist with other ad-hoc task when required.

Skills

Communication skills

Time management

Initiative

Team player

Attention to detail

Education

Diploma / Bachelor’s degree in accountancy, business administration, or related

Tools

Microsoft Office

Job description

Kuka Systems GMBH Branch Office Paris in Malaysia is seeking a detail-oriented Administrative & Commercial Support assistant to join our team. You will prepare quotations, handle inquiries, and support payments and records management across sales and accounts functions.

Responsibilities include contacting customers, updating payment statuses, maintaining documents, and assisting with internal reporting. The role requires English fluency, MS Office proficiency, and a proactive team player