Sales Admin & Data Support Specialist (2–3 yrs)

Flintex Consulting Pte Ltd; Kajang; On-site; MYR 22,000 - 61,000; Full time

Job summary

Flintex Consulting Pte Ltd in Kajang, Malaysia, is seeking a full-time Administrative Support professional to assist two focus areas: Data Management and Operations Support. The role requires 2+ years in secretarial/administrative work, with proficiency in MS Excel and SAP/Salesforce, and involves data accuracy, reporting, quotations, travel arrangements, and client communications.

The position supports the sales team, coordinates meetings, and helps prepare proposals and tender documents.

Qualifications

• 1- Minimum 2 years of working experience in secretarial or administrative position with knowledge in MS Office (particularly Excel).
• 2- Diploma or equivalent qualification required.
• 3- Fluency in English; Mandarin is preferred due to Mandarin-speaking customers.

Responsibilities

• Data Management Role: Ensure accurate data entry and management within internal systems (product names, serial numbers, pricing, customer details).
• Data Management Role: Maintain and regularly update sales records and customer databases.
• Data Management Role: Monitor and track sales targets; prepare monthly sales reports for management review.
• Data Management Role: Provide administrative support and deliver analytical insights to assist the sales team.
• Operations Support Role: Provide day-to-day operational support to the Head of Sales.
• Operations Support Role: Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
• Operations Support Role: Coordinate internal and external meetings (venue booking, material preparation, minutes, follow-ups).
• Operations Support Role: Manage travel arrangements and offsite meetings/events.
• Operations Support Role: Liaise for internal communications within the sales team to ensure workflow efficiency.
• Operations Support Role: Respond to customer inquiries, manage emails, and assist with operational tasks.
• Operations Support Role: Support expense claims, customer feedback, and ad-hoc administrative duties.

Skills

SAP

Salesforce

Microsoft Excel

Data entry

Communication

Education

Diploma or equivalent

Tools

MS Office

Job description

Flintex Consulting Pte Ltd in Kajang, Malaysia, is seeking a full-time Administrative Support professional to assist two focus areas: Data Management and Operations Support. The role requires 2+ years in secretarial/administrative work, with proficiency in MS Excel and SAP/Salesforce, and involves data accuracy, reporting, quotations, travel arrangements, and client communications.

The position supports the sales team, coordinates meetings, and helps prepare proposals and tender documents.