Retail Admin Executive

GOODNITE SDN. BHD.; Sungai Buloh; On-site; MYR 36,000 - 54,000; Full time

Job summary

GOODNITE SDN. BHD. is seeking an organised Administration Assistant in Malaysia to manage documentation, records, and day-to-day operations across sales, purchasing, inventory, invoicing, and HR administration.

You will collaborate with multiple departments to ensure accurate data, timely processing, and strict adherence to SOPs in a fast-paced bedding manufacturing setting.

Qualifications

• SPM, Diploma, or Degree in Business Administration, Management, Accounting, or a related field.
• Minimum 1–2 years of administrative experience.
• Proficient in Microsoft Office, SQL, and inventory management systems, with strong organizational, documentation, communication, and coordination skills.
• Detail-oriented, responsible, and adaptable, with strong multitasking abilities, a positive attitude, and the ability to work effectively in a team environment.
• Experience in the retail industry will be an added advantage.

Responsibilities

• 1. Process and maintain accurate records for sales, orders and customer data; track performance and file records.
• 2. Handle purchase requisitions and PO processes with timely approvals and recordkeeping.
• 3. Maintain accurate inventory records including goods receipt and stock tracking; assist stock audits.
• 4. Process invoices and reconciliations with complete documentation and timely discrepancy resolution.
• 5. Coordinate delivery documentation and progress tracking to ensure timely completion.
• 6. Support HR/admin tasks such as attendance, payroll verification support and employee filings.
• 7. Provide cross-department administrative support and ensure SOP compliance.

Skills

Microsoft Office

SQL

Inventory management

Documentation

Coordination

Education

Diploma or Degree in Business Administration

Tools

Inventory management systems

Job description

1. Ensure accurate sales documentation, reporting, and customer records management through timely order processing, performance tracking, and proper record maintenance.

2. Manage purchase requisitions and PO processes by ensuring accurate documentation, timely approvals, order tracking, and proper record maintenance.

3. Ensure accurate inventory documentation through proper goods receiving, stock record updates, inventory tracking, and coordination for stock control and audits.

4. Manage invoice processing and reconciliation by ensuring accurate billing, complete documentation, proper filing, and timely resolution of discrepancies.

5. Manage delivery documentation and coordination by preparing accurate delivery orders, tracking delivery progress, and ensuring timely completion with proper records.

6. Manage attendance and HR administration by maintaining accurate staff records, processing leave, supporting payroll verification, and assisting employee documentation.

7. Provide administrative support through effective document control, cross-department coordination, outlet operations assistance, and SOP compliance.

Requirement:

SPM, Diploma, or Degree in Business Administration, Management, Accounting, or a related field.

Minimum 1–2 years of administrative experience.

Proficient in Microsoft Office, SQL, and inventory management systems, with strong organizational, documentation, communication, and coordination skills.

Detail-oriented, responsible, and adaptable, with strong multitasking abilities, a positive attitude, and the ability to work effectively in a team environment.

Experience in the retail industry will be an added advantage.

Household Goods & Appliances Manufacturing 101-1,000 employees

History

The Goodnite® brand was established in 1989 with one mission in mind — to offer better, healthier sleep to customers with its mattresses. The brand believes that a good-night sleep is the key to healthier living.

The Goodnite® name is recognised for its comfortable sleeping assurance, which makes Goodnite® a trusted name for generations.

Today, the organisation has established itself as one of the top three leading bedding manufacturers in Malaysia. Goodnite® focuses in investing in industry’s best technology to help customers achieve better, quality sleep. Its commitment, quality and service have been the driving forces behind its star-studded line-up of mattresses and other bedding products.

In fact, Goodnite's already the trusted name thoughout generations. With our expansion to the north and south region of Malaysia, our team of more than 150 employees services more than 1,200 dealers nationwide to provide you superior comfort.

We keep reaching out because we believe that everyone deserves that well-rested sleep for a healthy start to their every day.

History

The Goodnite® brand was established in 1989 with one mission in mind — to offer better, healthier sleep to customers with its mattresses. The brand believes that a good-night sleep is the key to healthier living.

The Goodnite® name is recognised for its comfortable sleeping assurance, which makes Goodnite® a trusted name for generations.

Today, the organisation has established itself as one of the top three leading bedding manufacturers in Malaysia. Goodnite® focuses in investing in industry’s best technology to help customers achieve better, quality sleep. Its commitment, quality and service have been the driving forces behind its star-studded line-up of mattresses and other bedding products.

In fact, Goodnite's already the trusted name thoughout generations. With our expansion to the north and south region of Malaysia, our team of more than 150 employees services more than 1,200 dealers nationwide to provide you superior comfort.

We keep reaching out because we believe that everyone deserves that well-rested sleep for a healthy start to their every day.