Regulatory Affairs Officer

Woh Hup Group; Petaling Jaya; Sur place; MYR 67 000 - 100 000; Plein temps

Résumé du poste

Woh Hup Group is seeking a Regulatory Affairs Officer to manage regulatory documentation, maintain compliance records, and support submissions. The role ensures proper document control, traceability, and readiness for audits, inspections, and reviews while coordinating with multiple departments.

The ideal candidate will have a bachelor’s degree in a relevant field and 3–6 years of experience in document control or regulatory documentation, with strong organizational and communication skills.

Qualifications

• Bachelor's degree in a related field with a focus on records or information management.
• Experience in regulatory documentation and statutory records management is preferred.
• Strong knowledge of document control systems and audit traceability.

Responsabilités

• Administer regulatory document control systems with version control and traceability.
• Manage regulatory correspondence, authority notices, approvals, and communications.
• Maintain regulatory registers, license matrices, approval logs, and engagement records.
• Support preparation and verification of regulatory submission packages and audit documents.
• Ensure documentation is accurate and readily available for audits and reviews.
• Manage document lifecycle including issuance, revision, archiving, and retention.
• Coordinate internal document requests and distribute controlled documents to stakeholders.
• Communicate authority directives and compliance requirements to relevant departments.
• Monitor submission status to ensure timely follow-up and accurate record-keeping.

Connaissances

Regulatory documentation

Document control

Audit readiness

Communication skills

Attention to detail

Cross-department collaboration

Formation

Bachelor's degree in Records Management, Information Management, Business Administration, or related field

Description du poste

We Are Hiring | Regulatory Affairs Officer

We are looking for a Regulatory Affairs Officer to join our team.

The Regulatory Affairs Officer is responsible for managing regulatory documentation, statutory records, authority correspondence, and compliance-related submissions. The role ensures proper document control, traceability, and readiness for regulatory audits, inspections, and reviews while supporting the organization in meeting applicable regulatory requirements.

Roles & Responsibilities

• Administer regulatory document control systems, ensuring proper version control, traceability, and document integrity.
• Manage regulatory correspondence, authority notices, approvals, conditions, and statutory communications.
• Maintain and update regulatory registers, license matrices, approval logs, and authority engagement records.
• Support the preparation, compilation, and verification of regulatory submission packages, evidence folders, and audit documentation.
• Ensure documentation is accurate, complete, and readily available for audits, inspections, and regulatory reviews.
• Manage the document lifecycle, including issuance, revision, supersession, archiving, and secure retention.
• Coordinate internal document requests and ensure timely distribution of controlled documents to relevant stakeholders.
• Communicate and disseminate authority directives, approval conditions, and compliance requirements to relevant departments.
• Monitor regulatory documentation and submission status to ensure timely follow-up and proper record-keeping.

Skills & Requirements

• Education: Bachelor's Degree in Records Management, Information Management, Business Administration, or a related field.

• Experience: Minimum 3–6 years of experience in document control, regulatory documentation, or statutory records management.
• Strong understanding of document control systems, version control protocols, audit traceability, and confidentiality standards.
• Good knowledge of regulatory documentation, statutory records, and compliance-related processes.
• Strong organizational skills with high attention to detail, particularly in document indexing, filing, and retrieval.
• Excellent coordination, interpersonal, and communication skills.
• Ability to manage multiple documentation requirements and deadlines effectively.
• Able to work independently and collaborate with different departments and stakeholders.

Please note that only shortlisted candidates will be contacted regarding the next stage of the recruitment process.