Receptionist (Contract)

EPOS SPAIN ETT; Kuala Lumpur; Presencial; MYR 27.000 - 40.000; Jornada completa

Descripción de la vacante

EPOS MY in Kuala Lumpur is seeking a welcoming Receptionist to be the first point of contact for visitors, clients, candidates and callers. You will manage the front desk, handle daily administrative tasks and support smooth office operations.

You will work with HR, finance and other departments, reporting to Senior Office Admin. Fresh graduates are welcome; training will be provided, and a Diploma is an advantage.

Formación

• Minimum SPM qualification; a Diploma in Business Administration or related field is an advantage.
• Fresh graduates welcome; training provided.
• Proficient in Microsoft Word, Excel and email; basic computer skills.

Responsabilidades

• Front desk and visitors management; greet and direct visitors to appropriate person or meeting room.
• Handle calls, emails and general enquiries promptly and professionally.
• Perform day-to-day admin and clerical duties to support office operations.
• Prepare, organize and maintain documents, reports, and filing records; data entry and record-keeping.
• Coordinate meetings and assist with office supplies and vendor coordination.

Conocimientos

Communication

Multilingual

Educación

SPM minimum

Diploma advantage

Herramientas

Microsoft Word

Microsoft Excel

Email

Descripción del empleo

Location: EPOS MY , Level 27 Tower B , The Vertical Bangsar South

Employment type: 1-Year contract, Outsourced

Role Overview

As the Receptionist at EPOS, you will be the first point of contact for our visitors, clients, candidates, and callers, creating a welcoming and professional first impression. You will manage the front desk, handle daily administrative tasks, and support the smooth running of our office operations.

You will work closely with HR, finance and other departments, and report to Senior Office Admin. We are looking for someone who is friendly, well-groomed, with good communication skills, a positive attitude, and strong attention to detail. Fresh graduates who are eager to learn are welcome to apply, and training and guidance will be provided.

Job Responsibilities

Front desk and visitors management

• Welcome and register visitors, clients, and interview candidates, ensuring they are directed to the appropriate person or meeting room.
• Handle incoming calls, emails, and general enquiries, ensuring they are attended to promptly and professionally.
• Maintain a neat and presentable reception area and meeting rooms, ensuring they are clean and well stocked.

Administration and documentation

• Handle day-to-day administrative and clerical duties to support office operations.
• Prepare, organise, and maintain documents, reports, letters, forms, and filing records.
• Perform data entry and keep company records accurate and up to date.
• Receive, sort, record, and distribute incoming and outgoing mail, parcels, and courier deliveries.

Office coordination

• Schedule and coordinate meetings, including booking rooms and arranging refreshments.
• Monitor office supplies and support purchasing when needed.
• Coordinate with vendors and building management on general office matters.

Support to teams

• Provide administrative support to all departments, including coordinating interview schedules, preparing documents and assisting with general office matters.
• Handle confidential information professionally and maintain accurate records.
• Perform other duties as assigned by the supervisor.

• Minimum SPM qualification. A Diploma in Business Administration or a related field is an advantage.
• Fresh graduates are welcome. Experience in reception, administration or clerical work is preferred but not compulsory.
• Proficient in Microsoft Word, Excel and email, with basic computer skills.
• Good communication skills in English, Bahasa Malaysia and Mandarin.
• Well-organised, good at managing time and able to multitask in a busy environment.
• Able to work independently and as part of a team.
• Presentable, friendly and professional, with a positive attitude.
• Responsible, punctual, attentive to detail and willing to learn.