receptionist admi

Onyx IES Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Onyx IES Sdn Bhd seeks an office support role to supervise the reception and assist visitors with registration and access to the office.

The role coordinates courier services, oversees monthly office maintenance, and supports the Operations team with clerical duties to keep day-to-day tasks orderly.

You will maintain filing systems, assist the Bid Coordinator with paperwork for bids, manage pantry supplies, and handle confidential information with discretion.

Qualifications

• Greet visitors at the reception desk and assist with registration and access to the office.
• Coordinate courier services and oversee monthly office maintenance tasks (pest control, IT, water purifier, AC, lighting, etc).
• Assist Operations with clerical duties to keep day-to-day office tasks orderly.

Responsibilities

• Supervise the reception area and welcome guests with warmth.
• Manage courier and maintenance logistics to ensure smooth operations.
• Support Operations with routine clerical tasks and filing.
• Maintain both computer and paper filing systems for the Operations Department.
• Assist the Bid Coordinator by organizing paperwork for bids and proposals.
• Tend to pantry supplies and keep them stocked.
• Handle sensitive information discretely and maintain confidentiality.

Job description

Supervise office reception desk, warmly greeting and assisting visitors with registration and access to the office

Managing Courier Services and manage monthly office maintenance services (pest control, IT, water purifier, air-conditioning, lighting, etc)

Assist Operations team and undertake clerical duties, making sure day-to-day office tasks are carried out smoothly by keeping things in order.

Maintain computer and manual filing system for Operations Department.

Assisting Bid Coordinator with organizing paperwork for incoming/outgoing bids & proposals.

Responsible for taking care of office pantry supplies.

Handle sensitive information in a confidential manner.