R&D Document & System Coordinator

ALTON INTELLIGENT TECHNOLOGY SDN. BHD.; Pekan Nanas; On-site; MYR 48,000 - 72,000; Full time

Job summary

Alton Intelligent Technology Sdn. Bhd. in Malaysia is seeking a Documentation & R&D Administration professional to manage ECR/ECN, create and control BOMs and engineering drawings, and maintain Windchill, SAP and related records.

You will support audits and standardize R&D workflows while ensuring accuracy and traceability of all documentation. The candidate should hold a Diploma or Bachelor's degree in a relevant field and have strong MS Office skills, attention to detail and

Qualifications

• Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or a related field.
• Relevant experience in document control, engineering administration, R&D coordination, project documentation or a similar position is preferred.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience with BOM, ECR/ECN, engineering drawings, PLM, ERP or Windchill systems and engineering document management will be an advantage.
• Strong documentation, data organization and analytical skills, with a high level of attention to detail and responsibility.
• Good communication, coordination and cross-functional collaboration skills, with the ability to effectively follow up with R&D, Purchasing, Quality, Process Engineering and Production teams.
• Good written and verbal communication skills in both Chinese and English, with the ability to read, organize and handle basic English engineering documentation.

Responsibilities

• Receiving, release, follow-up, recording and filing of ECR and ECN, ensuring that engineering change processes are properly executed and all related documentation is complete, accurate and traceable.
• Creation, release, revision, version control and filing of R&D 2D engineering drawings and drawing numbers, ensuring that all engineering documents comply with the company's drawing numbering and document control requirements.
• Assist in establishing and continuously improving the R&D department's document management system, workflows and management procedures, including the creation and maintenance of controlled documents, management forms and record databases.
• Organize and maintain R&D departmental and project-related documentation, as well as preparing and coordinating documents required for internal and external audits, including document review, approval, signing, stamping and submission.
• Assist in establishing, standardizing and continuously improving R&D departmental workflows, management procedures and controlled documents, and support the effective implementation and maintenance of these processes.
• Responsible for BOM creation, maintenance and engineering change implementation, as well as the upload, release, revision and maintenance of BOMs, engineering drawings and related R&D documentation in the Windchill system, ensuring that system data remains consistent with the latest approved engineering documents.
• Responsible for creating material numbers for products and related components, and maintaining and updating material master information in both the SAP and Windchill systems to ensure that system data remains accurate and consistent with the latest engineering documentation.
• Responsible for department ad hoc task and managing the procurement and administrative processes of R&D materials, equipment and departmental items, including purchase requisitions, procurement, receiving, reimbursement and follow-up in accordance with company procedures.

Skills

Excel

Word

PowerPoint

Documentation

Data organization

Cross-functional collaboration

Bilingual Chinese & English

Education

Bachelor's degree in Mechanical Engineering

Diploma in Mechatronics/Engineering Management/Document Control

Tools

Windchill

SAP

PLM

ERP

Job description

Job Responsibilities

Responsible for the receiving, release, follow-up, recording and filing of ECR (Engineering Change Request) and ECN (Engineering Change Notice), ensuring that engineering change processes are properly executed and all related documentation is complete, accurate and traceable.

Responsible for the creation, release, revision, version control and filing of R&D 2D engineering drawings and drawing numbers, ensuring that all engineering documents comply with the company's drawing numbering and document control requirements.

Assist in establishing and continuously improving the R&D department's document management system, workflows and management procedures, including the creation and maintenance of controlled documents, management forms and record databases.

Responsible for organizing and maintaining R&D departmental and project-related documentation, as well as preparing and coordinating documents required for internal and external audits, including document review, approval, signing, stamping and submission.

Assist in establishing, standardizing and continuously improving R&D departmental workflows, management procedures and controlled documents, and support the effective implementation and maintenance of these processes.

Responsible for BOM creation, maintenance and engineering change implementation, as well as the upload, release, revision and maintenance of BOMs, engineering drawings and related R&D documentation in the Windchill system, ensuring that system data remains consistent with the latest approved engineering documents.

Responsible for creating material numbers for products and related components, and maintaining and updating material master information in both the SAP and Windchill systems to ensure that system data remains accurate and consistent with the latest engineering documentation.

Responsible for department ad hoc task and managing the procurement and administrative processes of R&D materials, equipment and departmental items, including purchase requisitions, procurement, receiving, reimbursement and follow-up in accordance with company procedures.

Job Requirements

Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or a related field.

Relevant experience in document control, engineering administration, R&D coordination, project documentation or a similar position is preferred.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Experience with BOM, ECR/ECN, engineering drawings, PLM, ERP or Windchill systems and engineering document management will be an advantage.

Strong documentation, data organization and analytical skills, with a high level of attention to detail and responsibility.

Good communication, coordination and cross-functional collaboration skills, with the ability to effectively follow up with R&D, Purchasing, Quality, Process Engineering and Production teams.

Good written and verbal communication skills in both Chinese and English, with the ability to read, organize and handle basic English engineering documentation.

Strong execution and time management skills, with the ability to independently manage daily documentation, system and departmental administrative activities.

Household Goods & Appliances Manufacturing 1,001-5,000 employees

Alton Intelligent Technology Sdn. Bhd. is wholly foreign-owned by Alton Industry Ltd. Group, a US-based global supplier of household products and industrial tools, with a total land area of 45.25 acres.

The base in Malaysia has established a comprehensive complex of six full-featured factories. These factories integrate motor assembly, sheet metal processing, injection moulding, general assembly lines, and automated intelligent warehousing.

In addition to the core production and storage areas, it also carefully designed a five-story modern office building, two three-story canteens and activity centers full of life, and four five-story dormitory buildings.

Alton Intelligent Technology Sdn. Bhd. is wholly foreign-owned by Alton Industry Ltd. Group, a US-based global supplier of household products and industrial tools, with a total land area of 45.25 acres.

The base in Malaysia has established a comprehensive complex of six full-featured factories. These factories integrate motor assembly, sheet metal processing, injection moulding, general assembly lines, and automated intelligent warehousing.

In addition to the core production and storage areas, it also carefully designed a five-story modern office building, two three-story canteens and activity centers full of life, and four five-story dormitory buildings.