Purchasing Executive

Only World Group; Shah Alam; On-site; MYR 42,000 - 54,000; Full time

Job summary

ONLY WORLD GROUP in Malaysia is seeking an procurement professional to manage end-to-end requisition workflows using Monday.com, track procurement items, and generate regular reports for PICs and business heads.

You will execute indirect-category sourcing across outlets, qualify vendors, and maintain supplier databases while leading negotiations on pricing, terms, and logistics. The role requires multilingual proficiency and strong organization in a fast-paced environment.

Qualifications

• Minimum Diploma or Degree in Supply Chain Management, Logistics, Business Administration, Purchasing, or a related discipline.
• 1 to 2 years of relevant working experience in purchasing, procurement, inventory management, or supply chain operations. Fresh graduates with a strong academic background and high drive are also welcome to apply.
• Mandatory proficiency in English, Bahasa Malaysia, and Chinese to effectively drive international sourcing activities.
• Proficient in Microsoft Office suite. Direct working experience with SAP (or similar ERP systems) and workflow tracking applications like Monday.com will be a distinct advantage.
• Strong organizational structure, cross-functional communication, and analytical problem-solving abilities. Must possess keen attention to detail and the composure to manage multiple competing priorities in a fast-paced environment.

Responsibilities

• Take ownership of manual Purchase Requisitions (PRs) - registering, validating, and auditing specifications, priorities, and required delivery timelines.
• Maintain real-time tracking, active status updates, and clear progress notes for all open procurement items on Monday.com.
• Monitor procurement pipelines against KPIs, proactively highlighting exceptions and executing mitigation actions with relevant stakeholders.
• Generate, analyze, and distribute comprehensive weekly procurement reports from Monday.com to designated PICs and business unit heads.
• Execute sourcing strategies for indirect categories across assigned outlets and company projects, identifying reliable market vendors.
• Drive vendor qualification, performance evaluations, and supplier database maintenance (catalogs, quotations, and compliance files).
• Support cross-functional product development initiatives and lead commercial negotiations regarding pricing structures, flexible payment terms, delivery lead times, and logistical requirements.
• Coordinate complex logistics arrangements and closely follow up on delivery milestones to ensure outlets receive required goods without operational disruption.
• Oversee the complete procurement life cycle audit trail (PR - PO - Delivery Order - Invoice - Payment).
• Manage SAP Purchase Orders (POs) meticulously, ensuring they are strictly reconciled against invoices and physical deliveries prior to closure.
• Enforce strict documentation standards (naming conventions, digital/physical filing systems) to guarantee 100% auditability and traceability.
• Conduct periodic internal documentation audits, identifying and immediately rectifying filing or process gaps.

Skills

Procurement operations

Vendor management

Data analysis

MS Office

Education

Diploma or Degree in Supply Chain Management or related

Tools

SAP

Monday.com

MS Office

Job description

End-to-End Requisition & Workflow Management (Monday.com)

Take ownership of manual Purchase Requisitions (PRs) - registering, validating, and auditing specifications, priorities, and required delivery timelines.

Maintain real-time tracking, active status updates, and clear progress notes for all open procurement items on Monday.com.

Monitor procurement pipelines against Key Performance Indicators (KPIs), proactively highlighting exceptions and executing mitigation actions with relevant stakeholders.

Generate, analyze, and distribute comprehensive weekly procurement reports from Monday.com to designated Persons in Charge (PICs) and business unit heads.

Execute sourcing strategies for indirect categories across assigned outlets and company projects, identifying reliable market vendors.

Drive vendor qualification, performance evaluations, and supplier database maintenance (catalogs, quotations, and compliance files).

Support cross-functional product development initiatives and lead commercial negotiations regarding pricing structures, flexible payment terms, delivery lead times, and logistical requirements.

Coordinate complex logistics arrangements and closely follow up on delivery milestones to ensure outlets receive required goods without operational disruption.

Oversee the complete procurement life cycle audit trail (PR - PO - Delivery Order - Invoice - Payment).

Manage SAP Purchase Orders (POs) meticulously, ensuring they are strictly reconciled against invoices and physical deliveries prior to closure.

Enforce strict documentation standards (naming conventions, digital/physical filing systems) to guarantee 100% auditability and traceability.

Conduct periodic internal documentation audits, identifying and immediately rectifying filing or process gaps.

Process Optimization & Special Projects

Participate actively in continuous improvement initiatives designed to streamline purchasing flows, reduce overhead, and optimize internal controls.

Partner with internal departments to execute ad-hoc procurement tasks and special business projects as assigned by management.

JOB REQUIREMENT:

Minimum Diploma or Degree in Supply Chain Management, Logistics, Business Administration, Purchasing, or a related discipline.

1 to 2 years of relevant working experience in purchasing, procurement, inventory management, or supply chain operations. Fresh graduates with a strong academic background and high drive are also welcome to apply.

Mandatory proficiency in English, Bahasa Malaysia, and Chinese to effectively drive international sourcing activities.

Proficient in Microsoft Office suite. Direct working experience with SAP (or similar ERP systems) and workflow tracking applications like Monday.com will be a distinct advantage.

Strong organizational structure, cross-functional communication, and analytical problem-solving abilities. Must possess keen attention to detail and the composure to manage multiple competing priorities in a fast-paced environment.

If you crave new challenges that will keep your enthusiasm at its peak. If you have the mind to inspire others and be inspired, and if you simply enjoy a career that stimulates your excitement, you have come to the right place. ONLY WORLD GROUP owns and operates Malaysia’s largest water theme park chain, F&B outlets, various family entertainment attractions and theme park development. We have built an empire of companies that operates in line with our core values – Fun, Food and Good Living. In line with our RAPID expansion, we invite dynamic and ambitious individuals to join us IMMEDIATELY!

History

In 1973, ONLY WORLD GROUP started out as an office equipment and related services provider under the name of World Equipment Sdn Bhd. Over the years, it grew to become a supplier of sophisticated theme park equipments and rides, earning the reputation as the region's top recreational equipment supplier and professional theme park consultant and builder. The OWG business now includes family restaurants, spas, amusement / theme parks and leisure attractions at popular resorts. Growing from strength to strength, the Group is bound to set new trends in the amusement and themeparks, food and beverages, attractions and leisure sectors in Malaysia and around the world.

Product & Services

Inspired by the strong and silent demeanour of the horse, Only World Group has emerged from its humble beginnings to becoming Malaysia’s leading amusement and recreation theme park developer. It has been working behind the scenes, silently, in bringing people together and creating fond memories until present. The wealth of the Group’s experience has gained them recognition as one of the region’s esteemed theme park consultant whose expertise include designing, building and managing operation of parks. Its prowess in this industry has proven with turnkey and contracted projects Resorts World Genting, Universal Studios Singapore, Mines Wonderland, Desa WaterPark and Sunway Lagoon. As the Group embraces the philosophy of “Fun, Food and Good Living”, it also make strides in operating and managing F&B and leisure related brands, found in popular resorts and shopping malls. The Group ventures into good living by providing outlets to relax the body and revitalise the mind namely spas and other related activities. As the future beholds, Only World Group will continue to run ahead in affirming our position of being Only the Best in what we do. With our experience, coupled with forward thinking leaders, we will implement the best business strategy and system in exploring new horizons to create more sparks that will excite the world in terms of “Fun, Food and Good Living”.

What can I earn as a Purchasing Executive