PURCHASING EXECUTIVE

EAGLE CLIFFE (M) SDN BHD; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

EAGLE CLIFFE (M) SDN BHD is seeking a responsible Purchasing Executive to manage end-to-end purchasing across our pharmacy outlets. You will source suppliers, compare quotations, negotiate terms and issue Purchase Orders while tracking delivery and stock levels.

The role requires attention to detail, strong analytical skills and the ability to collaborate with Operations, Warehouse and Finance to ensure product availability and pricing aligned with margin targets.

Qualifications

• Diploma or Bachelor's degree in purchasing, supply chain, business or pharmacy.
• Minimum 2 years relevant purchasing experience, preferably in pharmacy, healthcare, FMCG or retail.
• Strong negotiation, analytical and supplier-management skills.
• Proficient in Excel and familiar with inventory, POS or ERP systems.

Responsibilities

• Manage end-to-end purchasing: sourcing, quotations, negotiation, PO issuance and delivery follow-up.
• Maintain stock availability while minimising overstock and stockouts.
• Negotiate pricing, payment terms, rebates, promotional support and returns.
• Monitor supplier performance, delivery schedules and order fulfilment.
• Review stock movement and purchasing requirements for all outlets.
• Coordinate with Operations, Warehouse, Finance and Merchandising.
• Follow up on outstanding orders, short supplies, damaged goods and discrepancies.
• Monitor near-expiry stock and coordinate RTS, stock transfers or promotions.
• Ensure pricing remains competitive within company margins.
• Source new products and suppliers based on market demand.

Skills

Negotiation

Analytical thinking

Supplier management

Communication skills

Problem solving

Education

Diploma or Bachelor’s Degree in Purchasing, Supply Chain Management, Business Administration, Pharmacy or a related field

Tools

Excel

POS systems

ERP systems

Job description

We are looking for a responsible, analytical and proactive Purchasing Executive to manage purchasing activities and ensure consistent product availability across our pharmacy outlets.

Key responsibilities

Manage the end-to-end purchasing process, including sourcing, quotation comparison, negotiation, Purchase Order issuance and delivery follow-up.

Ensure sufficient stock availability while minimising overstock, out-of-stock and slow-moving inventory.

Negotiate competitive pricing, payment terms, rebates, promotional support and return arrangements with suppliers.

Monitor supplier performance, delivery schedules, order fulfilment and product availability.

Review stock movement, sales trends, minimum stock levels and purchasing requirements for all outlets.

Coordinate closely with the Operations, Warehouse, Finance and Merchandising teams.

Follow up on outstanding orders, short supplies, damaged goods and discrepancies.

Monitor near-expiry and ageing stock and coordinate Return-to-Supplier (RTS), stock transfers or promotional clearance.

Ensure product pricing remains competitive and aligned with the company's margin targets.

Source new products and suppliers based on market demand and business requirements.

Requirements

• Diploma or Bachelor’s Degree in Purchasing, Supply Chain Management, Business Administration, Pharmacy or a related field.
• Minimum 2 years of relevant experience in purchasing, preferably within the pharmacy, healthcare, FMCG or retail industry.
• Good negotiation, analytical and supplier-management skills.
• Proficient in Microsoft Excel and familiar with inventory, POS or ERP systems.
• Able to analyse stock movement, sales trends and purchasing data.
• Detail-oriented, organised and able to manage multiple priorities and deadlines.
• Strong communication and problem-solving skills.
• Able to work independently while collaborating effectively with other departments.
• High level of integrity, accountability and urgency in completing tasks.