Purchasing Assistant

Rocana Hotel; Kuantan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading hotel in Malaysia is seeking a Purchasing Officer responsible for executing purchasing duties, managing supplier relationships, and ensuring timely deliveries. Key responsibilities include maintaining purchasing records, preparing reports, and coordinating with various departments. Ideal candidates should possess strong negotiation skills and experience in inventory management.

Responsibilities

• Ensure competent quality execution of all regular purchasing duties.
• Maintain complete updated purchasing records/data and pricing.
• Prepare reports and summarize data including sales report.
• Schedule store visits and conduct competitor survey.
• Coordinate with user departments and suppliers in purchasing.
• Assist in managing and following up overseas orders.

Skills

Quality execution

Data management

Negotiation

Inventory management

Job description

1. Ensure competent quality execution of all regular purchasing duties and administrative works.

2. Maintain complete updated purchasing records/data and pricing in the system.

3. Prepare reports and summarize data including sales report and book value.

4. Schedule store visits and conduct competitor survey.

5. Execution and monitoring of all regular purchasing duties.

6. Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.

7. Assist in managing and following up overseas orders.

8. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.

9. Support relevant departments with quotations for the purpose of tenders.

10. Coordinate with suppliers to ensure on-time delivery.

11. Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.

12. Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.

13. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

14. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

15. Purchase and issue order in accordance to specification.

16. Plan and manage inventory levels of materials or products.

17. Source for new parts, suppliers or sub-contractors when the need arises.

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