Project Services Coordinator

Graymont; Kuala Lumpur; Hybrid; MYR 60,000 - 96,000; Full time

Job summary

Graymont Limited in Malaysia is seeking an experienced Project Services Coordinator to support multiple EPC Project Managers. The role emphasizes administrative accuracy, project controls, and robust documentation across several concurrent projects.

The position is full-time, with remote or hybrid options depending on the location in Malaysia. Proficiency in MS Office and ERP systems is preferred, and bilingual French/English is an asset.

Qualifications

• Three to five years of experience in project administration or coordination.
• Experience tracking project budgets, costs, invoices, and documentation.
• Experience supporting EPC or industrial capital projects is a strong asset.

Responsibilities

• Provide administrative and coordination support to multiple EPC Project Managers across concurrent projects.
• Maintain projects in the engineering document management system per requirements.
• Track purchase orders, invoices, and timesheets across active projects and support invoice processing.

Skills

Organizational skills

Attention to detail

Stakeholder management

Communication

Collaboration

Independent work

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Office

Document management systems

JD Edwards

SAP

Procore

Job description

Job Introduction

Seeking for an experienced project coordinator to join our organization and to make a difference

Malaysia - Regional Office

Project Services Coordinator

Full-Time

Remote or Hybrid depending on the location - Malaysia

The Project Services Coordinator provides essential administrative and coordination support to multiple EPC Project Managers overseeing concurrent projects. The role promotes consistency, accuracy, and efficiency in project controls, documentation, systems, and reporting, contributing to the successful delivery of complex, multi-project programs.

Responsibilities

• Provide administrative and coordination support to multiple EPC Project Managers across several concurrent projects.
• Ensure projects are properly initiated, structured, and maintained in the engineering document management system in accordance with established requirements.
• Track purchase orders, invoices, and timesheets across active projects, and support the invoice receipt and processing activities.
• Assist with new supplier setup requests in support of EPC execution.
• Support project asset creation and tracking requirements as needed.
• Set up and maintain project information in the project portfolio management system, document management system, and other applicable systems of record.
• Maintain accurate and up-to-date project documentation and deliverable records throughout the project lifecycle across all applicable systems of record.
• Support quality-control processes by maintaining complete and accurate documentation across projects.
• Coordinate communication and information flow between EPC Project Managers and internal support functions.
• Identify and support opportunities to standardize and continuously improve administrative and project support processes across EPC projects.
• Foster collaboration, knowledge sharing, and consistent application of best practices across EPC projects.

Qualifications

Education & Professional Experience: Diploma or degree in Business Administration or a related field; three to five years of experience in project administration, project coordination, or a comparable support role; experience tracking project budgets, costs, invoices, and documentation; and experience supporting EPC (Engineering, Procurement, and Construction) or industrial capital projects, considered a strong asset.

Technology Requirements: Proficiency in Microsoft Office applications, including Excel, Word, and Outlook, and in document management systems; familiarity with technical documentation workflows in engineering or construction environments; and experience with project management or ERP systems, such as JD Edwards, SAP, Procore, or similar platforms, considered an asset.

Skills & Competencies: Strong organizational skills and attention to detail; proven ability to support multiple stakeholders, manage competing priorities, and coordinate work across concurrent projects; effective communication and collaboration skills; and the ability to work independently in a fast-paced, deadline-driven environment.

Language Requirements: Bilingual proficiency in French and English is considered an asset.

Who We Are

Founded in 1948, Graymont is a trusted global leader in essential calcium-based solutions. Professionally managed and family-owned, we proudly serve a wide range of markets, customers, and communities in North America and Asia Pacific. Graymont is also the strategic partner of Grupo Calidra, the largest lime producer in Latin America.

Graymont’s strategy is anchored in its strong commitment to its core values of integrity, respect, teamwork, innovation, excellence, accountability, and long-term perspective.

Central to our philosophy is a long-term approach to our business, built on a solid commitment to sustainable growth and focus on decarbonization, all of which is embodied in our mission statement: Contributing to a decarbonized world by providing essential lime and limestone solutions.