Project Operations Executive

Talentbank Group; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Competitive compensation package

Healthcare and wellbeing packages

Annual leave and sick leave

Career advancement opportunities

Open office environment

Job summary

Talentbank Group in Malaysia seeks a Project Operations Executive to support end-to-end event and project execution, coordinating logistics, vendors, and on-site delivery. You will work with career services and internal teams to ensure all requirements are met while assisting with budget planning and spend tracking.

Basic design tasks may be required. You will engage with venue management, technology providers, and catering to secure services, oversee on-site operations, and maintain strong

Qualifications

• Bachelor's degree in Business Administration, Project Management, Communications, or a related field.
• At least 2 years of experience in project coordination, operations, or event management.
• Strong understanding of project workflows, event logistics, vendor coordination, and operational best practices.
• Excellent verbal and written communication skills with internal teams, vendors, and stakeholders.
• Proven ability to build and maintain relationships with colleagues and service providers.
• Familiarity with project management tools and scheduling platforms; proficient in standard office software.

Responsibilities

• Operational Planning: Assist in planning and coordinating operational aspects of events and projects.
• Operational Coordination: Liaise with venue, catering, and tech providers to secure services.
• Logistics Management: Manage logistics including AV equipment and registration systems.
• Career Services Liaison: Collaborate with career services to arrange setups for events.
• On-Site Operations: Oversee the event, address issues, and enforce safety protocols.
• Budget Management: Assist in planning budgets and monitoring expenses.
• Stakeholder Support: Communicate with the project manager to ensure alignment.
• Design Support: Create graphics aligned with brand guidelines.

Skills

Project coordination

Operations management

Event management

Vendor coordination

Budget tracking

On-site operations

Graphic design basics

Education

Business Administration degree

Project Management degree

Communications degree

Tools

Google Workspace

Microsoft Office

Job description

At Talentbank, we believe in individual growth that resonates with collective success. As you carve out a standout career with us, you also play a pivotal role in empowering and motivating others to reach their full potential.

About Talentbank

At Talentbank, we are dedicated to creating a robust recruitment ecosystem. Our vision is to elevate the skills of talents across the market, with the aim of significantly reducing Malaysia's unemployment rate. By introducing a groundbreaking approach, we strive to seamlessly link outstanding employers with top-tier candidates. Our track record speaks volumes: countless employers have found exceptional employees through our vast network, spanning over 100 Private & Public Universities, and HR Leaders in Malaysia.

Job Summary

The Project Operations Executive is responsible for supporting the end-to-end operational execution of events and projects, ensuring all logistical, technical, and stakeholder requirements are met effectively and efficiently. This role involves close coordination with internal teams, external vendors, and career services to ensure seamless planning and on-site management. The executive also contributes to budget tracking, operational planning, and creative support through basic design tasks. This position requires strong organizational skills, problem-solving ability, and a proactive attitude to manage multiple priorities in a fast-paced, event-driven environment.

Key Responsibilities (included but not limited to)

• Operational Planning: Assist in planning and coordinating operational aspects of events and projects to ensure smooth execution.

• Operational Coordination: Liaise with vendors, including venue management, catering, and technology providers, to secure necessary services.

• Logistics Management: Manage the logistics of the event and ensure all technical requirements are met including audio, visual equipment and registration systems.

• Communication with Career Services: Collaborate closely with career services to arrange setups and ensure that all operational needs are met for events.

• On-Site Operations: Oversee the event and promptly address any issues that arise. Make decisions to resolve issues by implementing safety and health regulations and emergency protocols as needed.

• Budget Management: Assist in planning budgets and monitor expenses to keep projects within financial limits.

• Stakeholder Support: Maintain clear and effective communication by collaborating closely with the project manager to ensure alignment and facilitate information sharing throughout the project.

• Design Support: Create graphic designs for projects that align with brand guidelines and meet project objectives.

Requirements

• Bachelor's degree in Business Administration, Project Management, Event Management, Communications, or a related field.

• At least 2 years of experience in project coordination, operations, or event management is essential.

• Strong understanding of project workflows, event logistics, vendor coordination, and operational best practices.

• Excellent verbal and written communication skills to interact effectively with internal teams, vendors, and stakeholders.

• Proven ability to build and maintain strong working relationships with colleagues, partners, and service providers.

• Familiarity with project management tools, scheduling platforms, and standard office software (e.g., Google Workspace, Microsoft Office).

• Strong organizational and multitasking abilities to manage multiple ongoing projects with tight deadlines.

• A proactive, problem-solving mindset with an eye for detail, and the ability to adapt quickly to changing requirements.

• An entrepreneurial and collaborative spirit, with a passion for creating smooth, impactful, and well-organized project outcomes.

Benefits

• Competitive compensation package

  • Basic Salary + Parking Credit

  • Other allowances where applicable (petrol, toll, meals etc.)

  • Performance based bonuses

• Comprehensive fringe benefits

  • Healthcare and wellbeing packages (medical, dental, optical etc.)

  • Employee wellness initiatives (trips, gatherings, dinners etc.)

  • Annual leave, sick leave, emergency leave provided (determined by length of service)

• Professional growth

  • Career advancement and promotion opportunities.

  • Support for attending function related seminars, courses, events etc.

  • Exposure to digitization through exploration of various softwares.

  • Opportunity to contribute directly to the company’s growth and success.

  • Open office concept, fast-paced and dynamic environment.

Support the planning and coordination of operational aspects for events and projects, including logistics, vendor management, and on-site execution. Collaborate with career services and stakeholders to ensure all requirements are met, while assisting with budget planning and expense monitoring. Handle real-time issue resolution during events and contribute to visual design needs by creating graphics aligned with brand guidelines.